release note

Description

Release 4.0A contains the following changes and new features in the information system:

1. SD customer hierarchies in reports:
The customer hierarchies that you define in Customizing for Sales and Distribution can be displayed hierarchically in drilldown lists.
If different sales areas are used in one hierarchy, you must specify a sales area in the report (or form) definition.
2. Aggregating value fields with "Average" and "Last":
In CO-PA drilldown reports, you can use the aggregation rules AVG "Average" and LAS "Last". These value fields are defined in Customizing for Profitability Analysis. Example: number of employees.
In line item reports, no totals are displayed for these value fields.
3. Master data hierarchies (CO-PA only):
Master data hierarchies, which previously could only be defined in SAP-EIS, can now also be defined and displayed in Profitability Analysis).
The system checks the authorization object "SAP-EIS authorizations for hierarchies (K_KC_HI) before allowing you to maintain hierarchies. To display reports containing hierarchies, you need display authorization for the relevant hierarchy variant.
The necessary authorizations are contained in the profile K_RKE_ALL.
4. Multiple currencies in costing-based CO-PA:
If you are storing data in two currency types in your operating concern:
a) A new dialog box appears when you define basic reports or forms. This dialog box lets you specify whether you want to define the report or form using the operating concern currency or using both the operating concern currency and the company code currency. In the latter case, you need to specify which currency type you want to use for each key figure.
Once you have decided whether to use the operating concern currency or both currencies, you cannot change this anymore in the report or form definition.
b) The standard layouts for line item reports display the currency type of each line item.
5. Use of summarization levels and summarization data together (CO-PA only)
You can activate summarization data for individual reports in order to improve performance. If a suitable summarization level already exists for the report, the system selects the summarization data from the summarization level.
The menu option "Extras -> Performance" is for this purpose. The menu options "Summarization level" and "Summarization data" no longer exist. The settings you previously made there now fall under "Performance".
6. Line item list (CO-PA only):
You can now display line items using the ABAP List Viewer. This makes the following functions available:
a) Conditions in the line item list
b) Sorting according to more than one characteristic
c) Totals and subtotals
d) Scrolling by column
e) Displaying and hiding of fields
The line items layouts from Release 3.0 are still supported. The layouts of the ABAP List Viewer are not supported.
7. Report execution using selection variants:
You can use selection variants to make it easier to execute reports. Selection options are not supported. The previous technique of executing reports from dialog boxes is no longer used.
8. Printing and actualizing reports (CO-PA and SAP-EIS):
You can no longer print and actualize reports using variable groups. The variable groups are converted to selection variants. (See "Converting variable groups" below.)
Variant groups let you group together several selection variants for different reports. You can then schedule the entire variant group for background processing.
In Release 4.0A, you need to use the following transactions to execute reports in the background:
a) Maintain variants
You can save characteristic values and the settings for "Build summarization levels", "Create summarization data" and "Print" in ABAP variants.
b) Define variant groups
Here you create the variant group and enter a text.
c) Maintain variant groups
Here you can group together individual variants for several reports into one variant group.
d) Schedule variant groups
Here you schedule the entire variant group for background processing.
9. The characteristic "Controlling area" in reports in account-based Profitability Analysis (CO-PA only):
Up to now, the system used a SET/GET parameter to find the controlling area for reports in account-based CO-PA. Consequently, the reports were executed for the controlling area that was set for the parameter CAC.
In Release 4.0A, you can select the characteristic "Controlling area" when you define a report. You must specify a single characteristic value for the controlling area. A global variable 0KOKRS8 is contained in the standard system to support reports defined in earlier releases. The system replaces this variable using the SET/GET parameter when you execute the report. When you execute the report in the background, you must specify a value for this variable.
The reports are converted automatically.
10. Global variables
The following replacement types are new:
a) Replacement type 7 - reference
If you use a hierarchy node in a form, you can use this replacement type to control which hierarchy display is used in the report list. The system uses the hierarchy display for this node in the report list. For detailed information, see the F1 help for the field "Replacement type" where you define global variables.
b) Replacement type 8 - user parameter from GPA
Using this replacement type, you can replace a variable using the value of the set/get parameter for the corresponding field.
11. Check for special periods less rigid (CO-PA and SAP-EIS):
Up to now, the system checked periods as follows when you defined and reports or defined forms: The period intervals could only contain either normal periods or special periods.
Example: 1 through 12, 13 through 16 for 12 normal and 4 special periods.
This restriction no longer applies in Release 4.0A. Period intervals can now contain both normal and special periods. Example: 1 through 16.
a) Period intervals that span more than one year (Example: 7/97 through 3/98) thus also include the special periods, (7/97 through 12/97, 13/97 through 16/97, 1/98 through 3/98).
b) Period intervals within one fiscal year only contain the explicitly specified periods. Example: 1 through 14 contains the periods 1 through 12 and 13 through 14.
c) Calculating with periods (seven-digit periods):
d) Calculating with periods (three-digit periods):
When you use three-digit periods, you always remain in the same fiscal year.
Any period +/- n periods: The system subtracts up to the first period of the fiscal year or adds up to the final special period.
Example:
12 to 12 + 2 periods: 12, 13, 14
1 - 2 periods up to 2: 1, 2
12. Summarization data and summarization levels in account-based Profitability Analysis
Release 4.0A supports summarization data and summarization levels for account-based Profitability Analysis.
For details, see the release note on summarization levels in account-based Profitability Analysis.
If you use summarization data or summarization levels for your reports, you should create database indexes for these for tables COEP and COEJ (see the long text of message KE 538).
13. Replacement of the version (SAP-EIS):
See the SAP-EIS Release Note.
14. User-specific authorization objects - assigning additional aspects (SAP-EIS):
If you create your own authorization object in SAP-EIS, you can now assign it to additional aspects. This means that you can use the same authorization object in drilldown reporting or data entry in more than one aspect.
15. Conversion of reports:
The first time you execute each report that was defined in an earlier release, the system automatically converts it. This deletes all the frozen report data and summarization data.
16. Variables groups are converted to variant groups where possible (CO-PA and EC-EIS only).
You can access this function using the menu "Edit -> Convert -> Variable groups" in transaction KEMO (CO-PA) or KCW0 (SAP-EIS). This converts the variable groups to variant groups, and changes the single entries in the variable groups to variants. The variant groups have the same name as the corresponding variable group, while the individual variants are numbered consecutively.
In the frame at the top, enter the reports and variable groups you want to convert.
In the other fields, you can enter information for printing, freezing report data, and checking exceptions (SAP-EIS) or rebuilding summarization data (CO-PA). This information is included in the variant. You can set these switches just like the settings for programs RKEBATCH (CO-PA in Release 3.0) and RKCBATCH (SAP-EIS in 3.0). In CO-PA, the "read mode" option (currentness of data in 3.0) for summarization data and summarization levels is no longer supported. You need to make this setting in the report definition using the function "Performance...".
You can convert variable groups as often as you want, since they are not deleted. If you repeat the conversion, the system continues counting the variants created by this. This makes it possible to save one variable group with multiple combinations of settings.
When the function finishes, the system displays a log.
17. inSight for CO-PA:
In 4.0A you can use inSight as an alternative user interface for CO-PA.
18. Table COIX_DATA replaced by table COIX_DATA40
In Release 4.0A, summarization data and frozen report data is stored in table COIX_DATA. Table COIX_DATA is no longer used.