Attached Payment Media

Description

Dunning notices and account statements can now be printed with attached payment media. The standard system now supports bank transfers (Germany) and POR payment documents. You can print payment forms both as part of the main letter (at the bottom of a dunning notice) or on a separate sheet attached to the main letter. If payment media are included in the main letter where notices are several pages long, all payment media are voided up to the last page.

The data for a payment medium is printed in the structure PAYMO. The variables for this structure can be included in the main letter or on a separate form. Depending on the type of payment medium, only certain variables in the PAYMO structure are filled.

Payment media are created only if the main letter contains (a) items in one currency only, (b) the payment amount is a positive figure, and (c) the payment in question is a domestic payment.

Change system parameters in customizing

The following examples illustrate the settings you may need to make in Customizing:

1. Payment Program Configuration
In the following, it is assumed that you create two new payment methods: one for bank transfers and one for POR payment media. However, you should check your system configuration as to whether you may be able to use existing payment methods.
a) Payment method/country
Create the following payment methods:
Country Payment method Description
DE X Bank transfer (correspondence)
CH Y POR pmnt doc. (correspondence)
b) Payment method/Company code
CoCde Payment method Description
0001 X Bank transfer (correspondence)
CH01 Y POR pmnt doc. (correspondence)
For the form data, you can enter data here concerning the issuers. You can then use this data on the pament medium form.
c) Banks/Master data
Define a house bank to which the amounts are to be paid.
CoCde House bank Country Bank key Financial institution
0001 LG DE 60050101 Landesgirokasse
Define a bank account in to which the amounts are to be paid.
CoCde House bank Account ID Text Bank account
0001 LG GIRO Girokonto 1111111
d) Bank selection
Define a ranking order for bank selection. In the standard system, the first entry found is selected.
CoCde Pmnt Meth Curr. Sequence House bank
0001 X DEM 1 LG
Define the account in to which the amounts are to be paid.
CoCde House bank Pmnt Meth. Curr. Account-Id
0001 LG X DEM Current account
e) Figure in words
If you require figures in words in a language that does not already exist, use transaction SM30 to maintain View V_T015Z.
2. POR Configuration Procedure
In the Customizing menu activity "Prepare POR procedure", define the necessary data.
Participant no. CoCde POR procedure Bank no. Dunning notice with POR
123456789 0001 03 X
3. Configuration Procedure for Additional Payment Media
a) Long Texts
Correspondence transactions are predefined by SAP or are contained in customer programs meaning that you can define the texts only.
The texts can be printed on additional payment media. In addition, and depending on the calling program, the short text is stored in payment advice notes for correspondence.
The following correspondence transactions are supported in the standard system:
Transaction Short description Long text
0001 Account statement Account statement
0002 Dunning Dunning
b) Function Modules
Here you define the function modules that procure or process the data for the payment medium. The program from which the function module is called provides the data from structure PAYMI. They then return the data in structure PAYMO that is relevant for a special payment medium. The function module documentation contains the PAYMO fields in which data is entered by the payment medium function module.
Country Payment medium Payment medium function module
DE X PAYMENT_MEDIUM_DE_BANKTRANSFER
CH Y PAYMENT_MEDIUM_CH_PORPROCEDURE
c) Forms
You only require these settings if you want to print payment media on a separate sheet. Define the form for the payment medium here.
CoCde Payment method Form
0001 X FAPM_DE_BANKTRAN
If you do not use one of your own forms for the payment medium, you will need to modify the main letter form to enable the payment medium data to be printed in the required place (at the bottom).
To do this, define one or more new windows that you position at the appropriate places in the main letter. Form F150_CH_DUNN_01 can be used as a reference as to how such a formula should appear. The POR payment document is printed in the lower third of the page. Note however, that if you use the additional payment medium function, then in contrast to the sample form above, the fields in the payment medium area must be replaced by the corresponding fields in the PAYMO structure.
d) Business Transaction Events and Open FI
Through the addition of this interface, customer-specific enhancements can be made without the need for modifications. The following interfaces are available:
P00001510: Once data has been entered in the structure PAYMO
by the standard system. Bank selection can be
overridden or a note to payee can be entered.
P00001520: To change print parameters like the printer.
4. Dunning Program Confuration
Under the settings for the dunning texts, you can define whether you want the system to create an additional payment medium (in addition to the form printout). You do this by defining a payment method.
5. Configuration of Automatic Correspondence
In the program variants for programs RFKORD10 and RFKORD11, you define whether additional payment media should be created for the account statement and Customer Statement when you define a payment method. You define the appropriate program variants in Customizing when you assign the program to the relevant correspondence type and company code. If necessary, you can define correspondence types both with and without payment mediums that you can select according to your needs.

Described below are the Customizing activities for general descriptions necessary for specific payment media:

1. Configuration for Bank Transfers - Germany
Carry out the following system settings:
2. Configuration for POR Procedure - Switzerland
Carry out the following system settings:

Further notes