New Features in Group Maintenance

Description

The following changes affect all master data groups in Overhead Cost Controlling:

Copying Groups

To copy groups, you have the following options:

To copy the group, you enter a supplementary key as a suffix. The copy receives a new name through the attachment of the suffix to the original name of the group node. If a suffix already exists, this will be replaced by the new suffix.
Copy and original are two separate, independent structures.
Example:
CO area 0001, group HIER
-> CO area 0001, group HIER.1997
In this case, you create a new group based on a reference group from another controlling area or chart of accounts.
The complete structure and name are copied from the current controlling area/chart of accounts.
Copy and original are two separate, independent structures.
Example:
CO area 0001, group HIER
-> CO area 9999, group HIER
This does not apply to order groups because they are not assigned to a controlling area or chart of accounts.
In this case, you create a new group based on a reference group from the same controlling area or chart of accounts.
The highest node holds the given group name, and the existing structure attaches to the highest node. All changes in the original automatically affect the copy as well.
Example:
CO area 0001, group HIER --> CO area 0001, group NEW_HIER
| |
+-> Node 1 +-> Node 1
+-> Node 2 +-> Node 2

When copying groups, the R/3 System checks whether group nodes with the copy name exist in the system. If at least one exists, the R/3 System asks whether it should overwrite all existing group nodes or whether it should not carry out copying. The standard hierarchy is exempt from this overwriting function.

Copying groups is especially useful when you want to freeze the characteristics of a group with time-based dependencies for objects at a given time in order to make changes affecting the following fiscal year.

Example: Copying Groups

Length of Group Names

Release 4.0 offers the option of copying groups and attaching a suffix to the group name, thus making a 15 character name possible. The user interface includes the longer fields or allows scrolling. If you do not use suffixes, the group name remains at 10 characters.

You cannot attach suffixes to standard hierarchy names; these remain 10 characters long. In master data as well, hierarchy names remain 10 characters.

Inserting Nodes and Values

The structural display for group maintenance no longer includes dialog windows for inserting nodes and values. You can now insert your entries directly in the structure by choosing the corresponding function. Choosing "Possible entries" in the data entry fields is still allowed, but the icon no longer appears.

Changes to the interface

To copy master data groups in the same controlling area/chart of accounts with a suffix, choose "Group -> Copy" in the initial screen of the group maintenance function in question.

To copy reference objects, enter the reference in the initial screen forcreating the group.

New functions in the structural display include "Insert same level" and "Insert lower level" for group maintenance and "Insert value" for individual value maintenance.