Supporting Processing of Payment Cards in Accounting

Description

Business process payment with payment card will be supported as of Release 4.0A by SAP as follows:

1. Payment card data can be entered and assigned to customers in the sales and distribution module.
2. You can enter any amount of payment card data in the sales and distribution module (incoming orders) on the order header level (issuing institution, card number, etc).
An automatic or manual authorization takes place, the result of which is stored.
3. When these orders are billed, the payment card data is copied.
4. When billing documents are forwarded to accounting, the payment card data is attached to the line items.
There are then two variants of the posting technique:
5. Open receivables are collected in the G/L account with open item management that you set up for each card type. They can be displayed in this account with line item display (and a special variant). The (cleared) customer items can be displayed in a similar manner.
6. An accounting program selects (every evening) the open items and reports them to the credit card institution or company providing a communication service with the institution.
Reporting data takes place with a remote function call: a C program is started that communicates over the line.
The selected and reported open items are charged off against a cash clearing account by the settlement program.
7. In an account statement, this cash clearing account can be charged off against a cash account.
8. If technical problems occur, the transmission of the posting data to be transmitted can be repeated.
9. The acceptance of the settlement results takes place through an externally triggered module that documents the results (error messages, reasons for rejection) on the item level.
These results can be shown in the line item or document display in the same way described above.
Rejected receivables are opened again automatically (corresponds to clearing resetting) provided the customer items exist in the document, and can thereby be processed in the dunning/payment program.
If the customer items do not exist in the document, you will have to regenerate them based on the billing items.
10. The settlement runs organize the items into groups (batches) and administer log and statistical data for each batch number that is available for evaluation purposes.
Old logs are not archived, but you can delete them with a special deletion program after 14 days at the earliest.
11. It is not possible to enter or change credit card data in FI documents. Credit card data comes through an accounting interface and can then be entered either in the SD module or can be uploaded by SAP Retail over a POS interface. Credit card data is attached to customer line items (and the G/L account item that represents the receivable from the credit card institution) but not to vendor line items.

Change system parameters in customizing

1. Set up a G/L account that carries open items for each card type (with the Create G/L account function in the G/L menu).
2. Create a cash clearing account for this G/L account.
3. Enter the assignment (G/L account - cash clearing account) in Customizing (Accounts Receivable and Accounts Payable IMG, Business Transactions -> Payment with Payment Cards -> Assign G/L account to cash clearing account ).
4. Enter and check function modules for authorization/settlement, enter a logical destination.
5. Define whether customer items are to be kept in credit card documents (Accounts Receivable and Payable IMG, Business Transactions -> Payment with Payment Cards -> Make central settings for payment cards ).
6. Store a default document type for the settlement document. (Payment with Payment Cards -> Make central settings for payment cards ).
7. Store a default document type for the document that is posted for clearing resetting of unaccepted items (Accounts Receivable and Accounts Payable IMG, Business Transactions -> Payment with Payment Cards -> Make central settings for payment cards ).