Supporting Processing of Payment Cards in
Business process payment with payment
card will be supported as of Release 4.0A by SAP as
1. Payment card data can be entered
and assigned to customers in the sales and distribution
2. You can enter any amount of
payment card data in the sales and distribution module (incoming
orders) on the order header level (issuing institution, card
An automatic or manual authorization
takes place, the result of which is stored.
3. When these orders are billed, the
payment card data is copied.
4. When billing documents are
forwarded to accounting, the payment card data is attached to the
There are then two variants of the
Customer line items stay in the FI document. The resulting
document has the following organization:
Customer receivable in debit, already cleared
Customer payment in credit, already cleared
Receivable for credit card institution in debit, still
Revenue in credit: customer items are cleared at once
automatically so that they will not be selected during other
evaluations/programs (open item lists, correspondence, dunning
program, payment program).
Customer items are not kept in the FI document, which omits the
first two items from the above document.
5. Open receivables are collected in
the G/L account with open item management that you set up for each
card type. They can be displayed in this account with line item
display (and a special variant). The (cleared) customer items can
be displayed in a similar manner.
6. An accounting program selects
(every evening) the open items and reports them to the credit card
institution or company providing a communication service with the
Reporting data takes place with a
remote function call: a C program is started that communicates over
The selected and reported open items
are charged off against a cash clearing account by the settlement
7. In an account statement, this cash
clearing account can be charged off against a cash account.
8. If technical problems occur, the
transmission of the posting data to be transmitted can be
9. The acceptance of the settlement
results takes place through an externally triggered module that
documents the results (error messages, reasons for rejection) on
the item level.
These results can be shown in the
line item or document display in the same way described
Rejected receivables are opened again
automatically (corresponds to clearing resetting) provided the
customer items exist in the document, and can thereby be processed
in the dunning/payment program.
If the customer items do not exist in
the document, you will have to regenerate them based on the billing
10. The settlement runs organize the
items into groups (batches) and administer log and statistical data
for each batch number that is available for evaluation
Old logs are not archived, but you
can delete them with a special deletion program after 14 days at
11. It is not possible to enter or
change credit card data in FI documents. Credit card data comes
through an accounting interface and can then be entered either in
the SD module or can be uploaded by SAP Retail over a POS
interface. Credit card data is attached to customer line items (and
the G/L account item that represents the receivable from the credit
card institution) but not to vendor line items.
Change system parameters in customizing
1. Set up a G/L account that carries
open items for each card type (with the Create G/L account function
in the G/L menu).
2. Create a cash clearing account for
this G/L account.
3. Enter the assignment (G/L account
- cash clearing account) in Customizing (Accounts Receivable and
Accounts Payable IMG, Business Transactions -> Payment with
Payment Cards -> Assign G/L account to cash clearing
4. Enter and check function modules
for authorization/settlement, enter a logical destination.
5. Define whether customer items are
to be kept in credit card documents (Accounts Receivable and
Payable IMG, Business Transactions -> Payment with Payment Cards
-> Make central settings for payment cards
6. Store a default document type for
the settlement document. (Payment with Payment Cards ->
Make central settings for payment cards ).
7. Store a default document type for
the document that is posted for clearing resetting of unaccepted
items (Accounts Receivable and Accounts Payable IMG, Business
Transactions -> Payment with Payment Cards -> Make
central settings for payment cards ).