Introduction of the EURO

Description

As of version 4.0, Travel Management supports the introduction of the EURO. In the planned transition phase, it will be possible, in the individual countries, for enterprises to change their company currency, in which they prepare their balance sheets, to the EURO, but keep the previous local currency as official means of payment. In this phase, it will be up to the respective enterprises to decide whether to calculate trip costs in the currency of the enterprise or country or in a third currency. The following considerations are important:

1. Trip costs can be paid in three different ways, via financial accounting, payroll accounting or data medium exchange. Financial accounting will always convert its calculations to the enterprise currency whereas payroll accounting will calculate amounts in local currency. In order to avoid unnecessary conversions, the choice of a currency for accounting of trip costs should correspond with that used by the application which effects payment. Also, the currency in which per diems /flat rates are maintained in the tables should be taken into consideration. If this currency differs from the trip costs accounting currency, conversion of amounts is necessary here as well.
2. Furthermore, when deciding to introduce the EURO, the fact that employees receive a representation of the trip costs accounting results in a currency other than that in which the amounts are paid must also be considered.

Change system parameters in customizing

The trip costs currency is to be maintained as of release 4.0 in view Store default values for dialog . A currency indicator must be entered there: '1' for enterprise currency, '2' for local currency or '3' for a currency from V_T706D.

If the currency stored here differs from the currency used in the per diems/flat rates tables, a 1 must be entered in the R line in position 5 in feature TRVCT.

Furthermore, it must be established whether the logic currently used to determine the default value for the VAT indicator of receipts should be used after introduction of the Euro. At the present time, the VAT indicator to be generated as default value is decided via the comparison of trip currency with receipt currency, depending on whether it is the question of domestic or international receipts.

Since more countries will have the same currency after introduction of the Euro, this procedure is no longer conclusive. It is therefore now possible to decide in feature line, position 15 whether the old logic is to be continued (value: 0 ) or whether the domestic VAT indicator should only be generated as default value for receipts with a schema for domestic trip (value:1.

Planning

Before the currency for trip costs is changed, accounting of all trips must be completed. If a trip was recorded before a currency change was carried out but is accounted afterward, it will be rejected by the accounting program. The trip must, then, be checked in dialog. When it is saved in dialog, the system will set the currently valid currency.

For retroactive accounting reasons, trips that have already been transferred must always retain their old currency.