Purchase order: New functions in the retail sector


As a result of requirements from the retail sector (SAP Retail), Release 4.0A includes the following new functions:

Of which, the following were not included in SAP Retail 1.2B :

Automatic determination of delivery date

Purchase requisition and purchase order delivery dates are automatically determined by the planned delivery time contained in the purchasing info record or by the vendor's planned delivery time.

Order quantity optimizing

Order quantity optimizing deals with a specified quantity according to rules defined in Customizing. In this process you can both round up quantities and round them down. You can use various units of measure for one material.

When you are maintaining dynamic rounding profiles, you can access a simulation of these rounding profiles.

Automatic document adjustment for condition changes

If conditions change after a purchase order has been created and these new conditions are to come into effect immediately, these conditions can be automatically changed in all affected documents. This prevents, for example, an incorrect moving average price from being updated and invoice discrepancies from occurring.

Additional planning

You can add extra materials to a purchase order in addition to those included for a vendor in MRP. This is useful in the following cases:

Discount in kind

Items with discounts in kind, that is, on-top or inclusive bonus quantities, are broken down into sub-items in the purchase order.

Set and display in the purchase order

Purchase order sub-items are generated for prepacks and displays in the same way as they are generated for "empties", prepack materials, and discount-in-kind items.

Return to vendor

Returns to vendor are return deliveries of a store or distribution center's goods to an external vendor. These returns are included as returns order items in the purchase order by setting a returns indicator in the purchase order item overview.

Returns to vendor do not need to contain any reference to the preceding document with which the goods to be returned were procured.

Purchase-order-based load building

Purchase-order-based load building aims to:

To achieve these aims, the system processes all open purchase requisitions and promotion orders and groups the items according to certain criteria.

Investment buying

Investment buying is a method of determining requirements that will arise as a result of future price increases and will have to be covered by an external procurement. The purpose of investment buying is to purchase for the best possible value.
Purchase requisitions and purchase orders can be created as follow-on documents.

Third-party deal for generic materials and prepacks

You can only use this function if you use

SAP Retail.

You can now also use third-party order processing to order generic materials and prepacks.

Conditions for generic materials in the purchase order

As of Release 4.0A, in a purchase order you can copy special condition records for the generic article to the variant articles belonging to it. The condition type must be marked as a structure condition. You can do this for prices and surcharges or discounts.

If you change the main item's condition records, the system transfers the new condition rates to the condition records for the sub-items if these have not already been changed manually or the system has not found that they have a different condition record number to the main item.

Variants with their own purchasing info record and price are not given the same price as the generic article. The other variants adopt the same price as the generic article. If you change the latter manually in the purchase order, the system automatically alters these variants. If you also change the price of a variant manually, the price that has been changed manually has precedence.
Any changes you make manually to the main item are automatically transferred to the sub-item whenever you check or save the purchase order.

Change system parameters in customizing

Purchase Order Processing in the IMG.