Changes to purchase account management (Release notes 40A)

In some countries, purchase accounts have to be managed. This account documents the value at which externally procured materials are posted. As of Release 4.0A, there are two new ways of configuring purchase account management:

Using two separate FI documents for stock and purchase account postings or for invoice and purchase account postings (in Logistics Invoice Verification only)

Posting purchase account at receipt value

Prior to Release 4.0, the purchase account was always posted with the same amount as the stock account, that is, at the stock value. If the ordered material was managed at standard price, and the standard price was different from the receipt value, a difference resulted between the GR/IR clearing account and the purchase account.

As of Release 4.0A, you can define in Customizing for Valuation whether the purchase account should be posted with the same amount as the stock account (stock value) or at the same amount as the GR/IR clearing account (receipt value).

Example of a goods receipt for purchase order

Purchase order price: 10 USD
Purchase order quantity: 10 PCs à 10 USD = 100 USD
Standard price: 8 USD

Stock account: 80 +
GR/IR clearing account: 100 -
Purchase account: 80 +
Purchase offsetting account: 80 -
Price difference account: 20 +

Stock account: 80 +
GR/IR clearing account: 100 -
Purchase account: 100 +
Purchase offsetting account: 100 -
Price difference account: 20 +

Using two separate FI documents for stock and purchase account postings

As of Release 4.0, you can determine in Customizing for Valuation whether you want to continue to create one FI document or whether you want to create two separate documents for stock and purchase accounts or for invoice and purchase account postings (in Logistics Invoice Verification only).

The first document contains the postings to the GR/IR clearing account and the purchase account. For delivery costs, it also contains the postings to the freight clearing account and freight purchasing account.

The second document contains the postings to the purchase offsetting account and the stock or price difference account.

The first document contains the postings to the vendor account, the GR/IR clearing account and the purchase account. For delivery costs, it also contains the postings to the freight clearing and freight purchase account.

The second document contains the postings to the purchase offsetting account and the stock or price difference account.

Note: You can only use two documents if the purchase account is posted at the receipt value, otherwise the difference between the GR/IR clearing account and the purchase account would result in a balance not equal to zero.

Change system parameters in customizing

In Customizing for Material Valuation, you define how the system manages the purchase account in the valuation area:

Calculation of value for purchase account , you define the amount that should be posted to the purchase account. The Standard system is configured so that the same amount is posted as to the stock account.

Separate accounting document for purchase account postings, you define whether stock postings and purchase account postings should be split into two documents. The Standard system is configured so that one document is created.