As of Release 4.0 you can post a vendor invoice in Logistics Invoice Verification and have the system post a credit memo for the difference between the value of the invoice and the value for which the system expected an invoice (target value).
This is possible for price and quantity differences.
Previously when the amount or the quantity was too high in an invoice item, all you could do was overwrite the value suggested by the system with the amount in the invoice (or the quantity suggested by the quantity in the invoice). Depending on how the tolerance limits were set, a warning message may have appeared. If you acknowledged the message by pressing Enter, the system posted the invoice and blocked it for payment.
You can still do this: you can accept the price or quantity difference by overwriting the suggested values. The system then posts the item with the accepted amount or quantity.
You also have the option of leaving the amount or quantity suggested by the system as it is, entering the amount or quantity actually invoiced in a separate field, and indicating that the vendor made a mistake. The system then posts the invoice document with the amounts actually invoiced and also posts a credit memo for the difference.
|Purchase order||100 pieces à 5 $/piece|
|Goods receipt||100 pieces|
|Invoice||100 pieces à 7 $/piece = $ 700|
If you want the invoice to be reduced, you enter it as
Item list in Invoice Verification
When you post, the system creates two FI documents, an invoice and a credit memo, as follows:
|Stock account||500 +|
|GR/IR clrng accnt||500 -||500 +|
|Vendor account||700 -||200 +|
|Inv.red. clrng accnt||200 +||200 -|