QM: Sample Management

Description

As of Release 4.0A, the Quality Management component contains new functions for sample management.

The functions for sample management are integrated with the existing functions for inspection planning and inspection lot processing.

The functions for sample management allow you to:

Sample-drawing procedure
In the sample-drawing procedure, you store important information about how the physical samples should be created and drawn. This includes infomation about the number of physical samples to be drawn, the size of each physical sample, and the containers in which the physical samples will be held. In the sample-drawing procedure, you also specify:

Physical-sample record
Physical samples are identified in the system by unique, client-wide physical-sample records.
The following information is contained in a physical-sample record:

Creating physical-sample records and inspection specifications automatically
If the task list calls for the inspection of physical samples and a sample-drawing procedure is assigned to the task list, the system automatically creates physical sample records on the basis of the information in the sample-drawing procedure and generates inspection specifications for results recording.

Creating physical samples manually by copying or referencing existing physical samples
If desired, you can create a physical sample manually by copying an existing physical sample. If you create a physical sample using an existing physical sample as a copy model, the system automatically copies the data from the copy model into the newly created physical-sample record.
Each physical sample is assigned to a physical-sample drawing (or physical-sample drawing number). Several physical samples can reference the same physical-sample drawing. The physical samples that were createdautomatically for an inspection lot always reference the same physical-sample-drawing number.
When you create a physical sample manually, you can assign the physical sample to a new physical-sample drawing, an existing physical-sample drawing, or a new physical-sample drawing that was created by using an existing physical-sample drawing as a copy model.

Confirming the physical-sample drawing and releasing the physical samples
In the sample-drawing procedure, you can specify whether the automatically created physical samples must be confirmed manually or automatically by the system. When a physical-sample drawing is confirmed, all physical samples associated with the physical-sample drawing are released.
If you create physical samples manually, you must always release them manually, regardless of whether you are processing an existing or a new physical-sample drawing.

Recording results for planned or unplanned physical samples
You can record, change, or display inspection results for physical samples using the work list or using the new transactions for physical samples. If you want to record results for the planned physical samples that were created for an inspection lot, these physical samples automatically appear in the work list for results recording. You can process these physical samples immediately, provided the physical samples have been released. If you want to record inspection results for unplanned physical samples that were not created with an inspection lot, you must first create the physical samples manually (with reference to the inspection lot) and then release them.

Printing the sample-drawing instruction or the results printout
The print program and the form for the sample-drawing instruction were enhanced for the sample management functions. For more information about the sample-drawing instruction, refer to the release note for printing the sample-drawing instruction and inspection instruction.
You can print the results for the physical samples that were created with inspection lot for all laboratories or for specific laboratories only.