Santei/Geppen Functional Enhancement

Description

The functionality of Santei/Geppen was enhanced including Ikkatsu-Tekiyou, Hokensya-Santei. Additionaly, all the reports related to Santei/Geppen are renewed in a new menu for Social Insurance Japan.

Following is a new alignment of reports for Santei/Geppen utility.

Following is an abolished utility report.

Other reports were all renewed but their main function (e.g. generate a Legal Form) are never changed. For more deteiled information and usage for each report, please see WinHelp and Report Document.

** Caution - When Upgraded **

Due to structural change of cluster GJ which stores Santei/Geppen result, all the entries which were created in past releases become totally unavailable as of update to 4.0A. To avoid data collapse, please delete all GJ entries using utility tool shipped along with 4.0A (REPID: RPUDELGJ) This utility deletes all GJ entries in very client in a run.

If the system upgrade should take place during the evaluation for Geppen Candidates (this can happen in branch offices in Tokyo only), you have to re-execute the Santei/Geppen evaluation all over again with new functionality from evaluation for Santei Report Aug (after payroll 07).

Hokensya-Santei

To cover all the cases for which Santei Report must generated, a screen is provided where you can actually Correct Santei evaluation results stored in the data base in accordance with the rule for Hokensya-Santei of your company. This makes possible to cover following cases, such as:

At Hokensya-santei correction screen, you can correct an once evaluated amounts of compensation, set the result status and if necessary, edit outputs in Bikouran field for Santei Form.

Please refer to Online Help for detailed operation.

Santei/Geppen Rule and its definition

With extended table of Branch Offices for Social Insurance, you can set the Santei/Geppen processing rules of both Health Insurance and Employees Pension to each branch office. R/3 HR will perform Santei/Geppen evaluation and the consecutive reporting according to the rules you have set.

Non-Tokyo:
Geppen Report must be submitted whenever an employee becomes Geppen around the year. Santei Report must be submitted once a year in Aug. for every eligible employee except those who happen to be Geppen at the same time.

Tokyo:
Geppen Report must be submitted whenever an employee becomes Geppen around the year. Santei Report Aug. must be submitted for every eligible employee except those who happen to be Geppen at the same time or who have possiblity to become Geppen in coming September or October. And Santei Report Sept./ Oct. must be submitted only when Geppen Candidates for Sept./ Oct. do not become Geppen.

Ikkatsu-Tekiyou:
Santei Data Aug. must be generated for every eligible employees and those who has lost eligibility after June 20th. Geppen Data Sept./Oct. must be generated for every Geppen Candidates for Sept./ Oct regardless of the actual result. Santei Data Sept./Oct must be generated only when Geppen Candidates Sept/Oct turn out to be Santei. Other Geppen Data must be generated whenever an employee becomes Geppen around the year.

Batch Input Program is also enhanced so that it can update the master data at one run, with the exact contents of the generated Reports and Data.

Ikkatsu-Tekiyou : what R/3 can do 1 - Generate Data in Temse

Generate Data for MTR: Necessary Data for reporting employee's Santei/Geppen result is generated and exported to Temse.

Generate Data for FD: Necessary Data for reporting employee's status change is created and exported to Temse.

These functionality is realized by using Reports. For detailed operation and naming of the Temse files, please refer to Online Help and Report Document. After R/3 has exported data to Temse, users must process the data in Temse in order to fulfill the technical requirements from Social Insurance Office (e.g. conversion of codes from S-JIS to JIS).

Ikkatsu-Tekiyou : what R/3 can do 2 - Pre-match the Master Data

To assure the accuracy of the Santei/Geppen reporting, R/3 HR supports Pre-Matching of the Master data between MTR made by Social Insurance Office and R/3 Master Data by either one of following measures.

R/3 exports the master data in R/3 to the Temse in Santei Data format. Users compare this to MTR data in an external system.

Users Import MTR data to Temse. R/3 compares this to R/3 Master data and report the gap if there exists.

For mode detailed operations and restrictions, please refer to Online Help and Report Document.

Ikkatsu-Tekiyou : what R/3 can do 3 - Report Soushitsu-sya

Under Ikkatsu-tekiyou rule In Santei/Geppen processing, Santei Data Aug. and Geppen Data Sept./ Oct. must report employees who lost eligibility. To fulfill this requirements, R/3 selects employees to report as non-eligible and store them in cluster GJ for reporting. This process must be executed BEFORE generating Santei Data Aug, Geppen Data Sept and Geppen Data Oct. For detailed operation, please refer to Online Help and Report Document.

Kumiai Kansyou (Health Insurance Union)

With extended table of Branch Offices for Social Insurance, you can set the ID of your branch office for Health Insurance Union. This field will be printed on legal forms to the Health Union.

Kounen-Kikin (Pension Fund)

With extended table of Branch Offices for Social Insurance, you can set the ID of your branch office for Pension Fund. This field can be used at users requirements.

Changes to the interface

Menu Screen for Social Insurance Japan is newly created under Human Resources -> Payroll -> Other periods -> Reporting. All the functionality concerning Santei/Geppen processing which are introduced in this release note and reporting of employees status change are available via this menu screen. For more detailed operation and corresponding menu path, please refer to the Online Help.

Change system parameters in customizing

Please check following section of Implementation Guide, and DO MAKE necessary customizing BEFORE you use new Santei/Geppen Function in 40A.

Branch office
Branch office for social insurance
Standard compensation
Update employee's grade of standard compensation
SANTEI/GEPPEN evaluation
Assign processing rule to branch office
Define comment texts for SANTEI form
Corrective application
Define social insurance code (number) for branch office
Define KANA country name for non-resident employee