Example: Recording An Employee’s Illness Using An Annual Calendar


An employee is ill for one week and can not work during this period. You want to create an illness record for this employee.

  1. Choose Human resources ® Time management ® Administration ® Time data ® Maintain.
  2. The Maintain Time Data screen appears.

  3. Enter the employee’s personnel number.
  4. Choose Annual calendar.
  5. Enter the begin and end dates you want to set as the valid period for your calendar.
  6. If you do not specify a period in the Begin and End fields, the system will default to a period beginning with the current month.

  7. Choose Change to jump to the annual calendar.
  8. The annual calendar appears for both the employee and period selected.

  9. Select the first day of the period for which you want to change the data.
  10. Change the data by overwriting the existing entry with the new data. In this example, the blank record is replaced by the symbol indicating illness. Repeat this step for all additional days.
  11. Select the appropriate entry from the possible entries list.

  12. Save your entries.


The employee’s illness during the period specified is now reflected in an absence record.