Example: Entering Several Absences For An Employee At The Same Time Using List Entry

Scenario

An employee is scheduled to attend an internal training course on July 3, 1995. The course begins at 8:00 a.m. and ends at 11:30 a.m. In addition, the employee would like to take paid leave (vacation) from July 4 to July 7 of the same year.

Procedure

  1. Choose Human resources ® Time management ® Administration ® Time data ® Maintain.
  2. The Maintain Time Data screen appears.

  3. Enter the employee’s personnel number, as well as a selection period in the From and To fields.
  4. Select the Absences infotype (2001).
  5. Choose List entry.
  6. The list entry screen appears. The system displays all time data records in the Absences infotype (2001) for the selected period.

  7. Find the first blank record or select New page and begin at the first blank record line.
  8. Data entered in any other blank record is not accepted by the system.

  9. Enter the data 07/03/95 in the From field.
  10. This date will automatically be entered in the From field.

  11. Enter the absence type specified for an internal training course.
  12. Enter 8:00 a.m. in the Start field and 11:30 a.m. in the End field.
  13. Select Enter to record (but not yet save) the data you entered.
  14. The system calculates the absence hours (Hours), absence days (Days) as well as quota deduction (Used).

  15. Enter 07/04/95 and 07/07/95 in the From and To fields respectively.
  16. Enter the absence type specified for paid leave.
  17. Choose Enter to record (but not yet save) the data you entered.
  18. The system calculates the absence hours (Hours), absence days (Days) as well as quota deduction (Used).

  19. Save your entries after you have entered all absences.

Result

The employee’s absences for the internal training course and paid leave are now recorded in the system.