Locking/Unlocking Time Data Using List Entry

If a time infotype record is locked for an employee, then this record is not included in normal evaluations such as time evaluations and payroll accounting. However, the locked record still exists in the system. Records can be locked or unlocked in either the standard screen or the list entry screen.

Locking a Record

  1. Choose Human resources ® Time management ® Administration ® Time data ® Maintain.
  2. The Maintain Time Data screen appears.

  3. Enter the employee’s personnel number, as well as a selection period in the From and To fields.
  4. Select the infotype containing the subtype records you want to lock.
  5. Choose List entry.
  6. The list entry screen appears. The system displays all time data records for this infotype during the selected period.

  7. Set the Lock indicator (L) for the record you want to lock.
  8. Save your entries.

The subtype record is now locked.

Unlocking a Record

  1. Choose Human resources ® Time management ® Administration ® Time data ® Maintain.
  2. The Maintain Time Data screen appears.

  3. Enter the employee’s personnel number, as well as a selection period in the From and To fields.
  4. Select the infotype containing the subtype records you want to change.
  5. Choose List entry.
  6. The list entry screen appears. The system displays all time data records for this infotype during the selected period.

  7. Deactivate the Lock indicator (L) for the record to be unlocked.
  8. Save your entries.

The subtype record is now unlocked.

You can determine who is allowed to lock and unlock infotype records by setting user authorizations. For example, some users are only permitted to enter data for locked records in the system. Locked records can only be unlocked the respective supervisor or colleague responsible for a particular employee.