Creating Time Data For Several Employees At The Same Time Using Fast Entry Default Values

When you use fast entry to maintain time recording data, you can use default values if you want to create records for a number of employees at the same time. You can avoid entering the same data repeatedly by using default values. You simply enter the data once. The data is automatically transferred to the fast entry records for the individual employees. Default values can also be changed.

This procedure is recommended if you want to enter activity allocation specifications for attendances and remuneration for several employees at the same time.

Procedure

  1. Choose Human resources ® Time management ® Administration ® Time data ® Fast entry.
  2. The Fast Entry of Time Data screen appears.

  3. Choose a type of data entry in the Enter personnel numbers section of the screen.
  4. For more information on creating data records for employee personnel numbers, refer to the Selecting Personnel Numbers Using Fast Entry of Time Data section.

  5. Select an infotype from the proposed list, or enter the infotype number in the Infotype field.
  6. Choose Create using Proposal.
  7. A screen with fields for default values appears for the selected infotype.

  8. Enter default values.
  9. Choose Next screen.
  10. The Fast Entry screen appears for the selected infotype. The system creates twenty lines using the default data you entered in the previous step.

  11. Enter the personnel numbers of the employees for whom you want to maintain an infotype record. Personnel numbers can be entered directly or by using a matchcode search.
  12. For more information about matchcode searches, refer to the existing documentation for the R/3 Payroll Accounting component.

  13. Make any required modifications and then save your entries.

The infotype records for the selected employees are now created.

You can process the personnel numbers of up to twenty employees at the same time. If you select more than twenty employees, the system assigns their corresponding personnel numbers to groups of twenty employees each. Any groups that are not currently displayed on the screen can be accessed by choosing Other personnel nos (numbers). All of the personnel numbers on subsequent screens are automatically updated each time you save records for the personnel numbers on the current screen.