Locking/Unlocking Time Data For Several Employees Using Fast Entry

When processing time recording data using fast entry, you can also lock or unlock an infotype record for several employees. Infotype records are locked, for example, if they are not to be used in Payroll Accounting for a certain payroll period. You can not create or change infotype records for any employees while using this function.

Procedure

  1. Choose Human resources ® Time management ® Administration ® Time data ® Fast entry.
  2. The Fast Entry of Time Data screen appears.

  3. Select Manual preselection in the Enter personnel numbers section of the screen.
  4. Select an infotype from the proposed list, or enter the infotype number in the Infotype field.
  5. Enter a validity period in the From and To fields.
  6. Select Locked records only in the Maintain/Lock/Unlock/Delete section of the screen if you only want to select locked records.
  7. Then choose Enter.
  8. A blank list appears in which you can enter personnel numbers.

  9. Enter the personnel numbers of the employees for whom you want to lock or unlock an infotype record. Personnel numbers can be entered directly or by using a matchcode search.
  10. For more information about matchcode searches, refer to the existing documentation for the R/3 Payroll Accounting component.

  11. Choose Edit ® Lock/Unlock.
  12. A list of employee names and personnel appears together with their infotype records for the selected period.

  13. Select the lock indicator for the records you want to lock, or deselect the lock indicator for each record you want to unlock.
  14. Save your entries.

The infotype records for the selected employees are now locked or unlocked accordingly.

You can process the personnel numbers of up to twenty employees at the same time. If you select more than twenty employees, the system assigns their corresponding personnel numbers to groups of twenty employees each. Any groups that are not currently displayed on the screen can be accessed by choosing Other personnel nos (numbers). All of the personnel numbers on subsequent screens are automatically updated each time you save records for the personnel numbers on the current screen.