Task

Definition

Tasks are one of the key objects in the system. Tasks are a useful vehicle to carry information across different application areas. As such, they provide a powerful tool for managing the flow of data and information through the system.

Use

Types of Tasks

Name

Object type abbreviation

tasks (customer-defined tasks)

T

standard tasks

TS

workflow tasks (customer-defined)

WF

workflow templates

WS

The use of these tasks differs, depending on the area of the system. If you are a:

For human resources purposes, tasks are individual duties, responsibilities, or assignments that employees are required to perform, for example, answer phones, design publications, evaluate prospective employees, develop software, and so on.

Tasks allow you to achieve different objectives. You can use tasks:

This is done by creating and maintaining tasks, and creating relationships between the tasks, and jobs and positions, using the Relationship infotype (1001).

It is not mandatory to develop tasks.

Once you create tasks, you can use various infotypes to describe their different attributes. You may create an unlimited number of tasks.

You can create single tasks, or task groups. Single tasks are separate task entries such as develop department budget, evaluate new equipment, answer phones, and so on. Task groups are a collection of tasks that are routinely performed together, or that are affiliated in some way.

You can create a task group called Secretarial Tasks, which includes the single tasks of word processing, answer phones, filing. Or, you can create a task group called Computer Programming, which includes the single tasks of consult with users, develop flowcharts, write code, design forms, and so on.

Task groups are advantageous since they save you time when you create relationships between jobs and positions. (It is faster to create a relationship with one task group, than with several single tasks.) Task groups are created by creating relationships between the single tasks involved.

All tasks are contained in a Task Catalog, which itemizes all tasks at a specified period of time. It also shows the relationships among different tasks, when task groups have been defined.

Task Profiles

A task profile is a list of separate tasks assigned to a specific object. The list of tasks defines the purpose, and the role or action (or both) of an object in the system.

The system uses task profiles differently, depending on the application area:

There are different types of tasks, therefore the content of a task profile varies.

If you are a Human Resources user, task profiles include normal tasks (referred to as customer-defined tasks) and standard tasks.

If you are a user of SAP Business Workflow or SAP Session Manager, your task profiles include normal tasks, standard tasks, workflow and workflow templates.

In addition, task profiles developed for SAP Business Workflow or SAP Session Manager can include activity groups. If you include a task in a task profile, and that task is part of an activity group, the entire activity group is included in the task profile. See About Activity Groups

You can create and maintain task profiles for the following objects:

How you set up task profiles varies according to the method you use to maintain your organizational plan.

Integration

The following infotypes are applicable for tasks:

Object (1000)

Relationship (1001)

Character (1004)

Standard Profiles (1016)

PD Profiles (1017)

There are additional infotypes for users of SAP Business Workflow. See

SAP Business Workflow