In the following steps, you can define different rules for
processing absences in payroll accounting. You can specify which
calculation basis should be used to valuate a paid absence, and
also that that allowances are granted for certain absences, while
others involve deductions.
For example, you can:
Specify bases for determining salary reductions for an unpaid
day of absence
Determine a fixed vacation allowance per day of absence
Specify how an illness should be valuated
Determine that an absence should be valuated using an average
salary to be defined at a later stage
Specify processing methods for special requirements
There are four different methods of valuating absences. You can
use one method, or a combination of several methods.
The following provides an introduction to the four methods.
1. Form counting classes for
Absences which are not paid, or only partially paid, lead to a
reduction in salary.
Example: Employees who have taken unpaid leave should be subject to
a reduction in salary.
2. Valuate absences using the 'as if'
The absence is valuated as if the employee had worked.
Example: If employees are absent due to incapacity to work and are
being paid, they should receive the same bonuses for working on
Sundays and public holidays as they would if they were actually at
3. Valuate absences using averages or
The number of absence hours, absence days, calendar days, payroll
days or payroll hours is entered in the number field of the wage
Example: The average amount of overtime worked by the employee
merits a supplementary vacation allowance.
4. User-specific calculation:
If the standard methods of absence valuation are not adequate for
your purposes, you can create your own personnel calculation rules
for special processing.