﻿ Determine break times (Payroll Accounting)

## Determine break times

In this step, you determine how the breaks in the daily work schedule are evaluated. This is done using function PBRKS in personnel calculation schema TC00.

Example

You record attendances using infotype 2002, Attendances. According to the daily work schedule, an employee has 1 hour unpaid break which can be taken between 12 noon and 2 p.m. He/she takes the break at 12.30 p.m. and returns at 1.30 p.m. The resulting time pairs 12.00 - 12.30, 12.30 - 1.30 and 1.30 to 2.00 all have the time identifier fill time break before break evaluation. After break evaluation, the pairs 12.00 - 12.30 and 1.30 - 2.00 have the time identifier fill time and the pair 12.30 - 1.30 has the time identifier fill time break.

Requirements

In the personnel calculation schema, function TIMTP must come before function PRBKS for break evaluation.

Standard settings

The function first determines the pairs which belong to the respective break. Non-recorded absences before and after the break are included in the calculation. If the employee in the above example takes the break from 11.55 - 12.55, this time pair is counted as a break. The time pairs that were not recorded are processed first. The system attempts as far as possible to place the break during non-recorded times. Further processing is carried out chronologically.
The break (paid, unpaid) is generated up to the duration specified in the work break schedule. The remaining time is converted to fill or core time.

Recommendation

Deactivate PBRKS if you only work with fixed breaks, and if breaks are always unpaid in your enterprise.

Activities

1. Decide on the sequence in which the different categories of time types within the break period should be filled with break time. The following entries are possible in parameter 2:
• 1: the non-recorded times (pair type = 0) first,
then all others in chronological order
• 2: the recorded absences (pair type = 2) first,
followed by the non-recorded times (pair type = 0),
and all others in chronological order
• 3: the recorded absences (pair type = 2) first,
followed by attendances or off-site work (pair type =1,3),
and all others in chronological order
• 4: the non-recorded times (pair type = 0) first,
followed by recorded absences (pair type = 2),
and all others in chronological order
2. Decide how non-recorded absences before and after the break should be taken into account. The following entries are possible in parameter 3:
• blank: only times during the break are counted
• AFT: non-recorded absences after the break are included in the calculation
• ALL: non-recorded absences before and after the break are included in the calculation
• BEF: non-recorded absences before the break are included in the calculation

Further notes

You can also control break evaluation using a personnel calculation rule. Enter it as the first parameter of function PBRKS.
Only recorded absences feature in day processing in Payroll Accounting, and therefore it makes sense to set parameter 2 to "2".