Payroll Journal

In this section, you make the system settings for the payroll journal.

The system requirement for creating a payroll journal is that a corresponding form is set up.

Standard Settings

SAP delivers a standard form for creating a payroll journal. The name of this standard form is:

"<Country indicator>J01"

The standard form for Germany, for example, is stored under the name "DJ01".


SAP recommends that you use the standard form. This means that you do not have to make any, or only a few, system settings. These can affect the following areas:

Setup of a payroll journal

A payroll journal is a form in which special payroll period data is listed for a certain group of employees.

There are three different display types in each payroll journal:

In the page header, the information on individual employees or totals displays is explained in the form of headings. The page header is on every page type of a payroll journal and always appears at the very top.
The payroll excerpt contains all information on a certain employee. It is always printed below the page header on a page type.
In a totals display, the wage type data for a group of employees is displayed in total.
Totals displays are created according to certain delimitation parameters, for example, for all company codes, personnel areas and personnel subareas . A totals display is always printed below the page header on a page type.

The specified display types are distributed on two different page types in the payroll journal:

A detail page contains a page header at the very top. Generally, several payroll excerpts follow, but only as many as fit on one page.
The individual payroll excerpts are always printed on a detail page sorted by personnel numbers. If the personnel number is the same, the payroll excerpts are sorted in ascending order by period.
A totals page also contains a page header at the very top. A totals display follows.
A totals page appears as soon as all detail pages are printed for the respective delimitation parameter.

Further notes

Note on the form name

The form name of a payroll journal (for example "DJ01", "AJ01") has four characters according to SAP convention, and is made up of the components below:

for SAP forms:
<country indicator>, for example, "D" for Germany
for customer-specific forms:
"Z" (reserved SAP name range for customers)
"J" (indicates the form category "Payroll journal")
sequential number of the form, for example "01"

You should always observe the above naming convention for the first character to avoid unintentional changes to a form if there is a release upgrade. With regard to the other characters, it is best to comply to the convention if you are using several different forms (for example, remuneration statement, payroll account, payroll journal). The individual forms can then be easily identified on the basis of their name structure.

Notes on carrying out the actions

Depending on the step, the following can happen after pressing the function Execute:

Depending on the chosen transaction, the following can happen:

The procedure for setting up the individual values is described in the following steps.

Note on multilingual forms

A form can be set up so that the respective payroll journals can be created in several languages.

If it is necessary to create payroll journals in several languages, additional entries are necessary in the following two areas:

Each necessary entry must be stored several times in both areas, and in all required languages. An appropriate language indicator must be assigned to the respective language entries.