The system requirement for creating a payroll journal is that a
corresponding form is set up.
SAP delivers a standard form for creating a payroll journal. The
name of this standard form is:
The standard form for Germany, for example, is stored under the
SAP recommends that you use the standard form. This means that
you do not have to make any, or only a few, system settings. These
can affect the following areas:
"Set up page length for form"
"Set up text modules"
"Set up cumulation wage types"
"Set up data in the payroll journal"
"Set up special processing rules"
Setup of a payroll journal
A payroll journal is a form in which special payroll period data
is listed for a certain group of employees.
There are three different display types in each payroll
In the page header, the information
on individual employees or totals displays is explained in the form
of headings. The page header is on every page type of a payroll
journal and always appears at the very top.
The payroll excerpt contains all
information on a certain employee. It is always printed below the
page header on a page type.
In a totals display, the wage type
data for a group of employees is displayed in total.
The specified display types are distributed on two different
page types in the payroll journal:
A detail page contains a page header
at the very top. Generally, several payroll excerpts follow, but
only as many as fit on one page.
The individual payroll excerpts are
always printed on a detail page sorted by personnel numbers. If the
personnel number is the same, the payroll excerpts are sorted in
ascending order by period.
A totals page also contains a page
header at the very top. A totals display follows.
A totals page appears as soon as all
detail pages are printed for the respective delimitation
Note on the form name
The form name of a payroll journal (for example "DJ01", "AJ01")
has four characters according to SAP convention, and is made up of
the components below:
for SAP forms:
<country indicator>, for
example, "D" for Germany
for customer-specific forms:
"Z" (reserved SAP name range for
"J" (indicates the form category
3rd and 4th position:
sequential number of the form, for
You should always observe the above naming convention for the
first character to avoid unintentional changes to a form if there
is a release upgrade. With regard to the other characters, it is
best to comply to the convention if you are using several different
forms (for example, remuneration statement, payroll account,
payroll journal). The individual forms can then be easily
identified on the basis of their name structure.
Notes on carrying out the actions
Depending on the step, the following can happen after pressing
the function Execute:
The system calls a window Determine work area:
Entry, where you first have to enter the respective
form name (see "Note on the form name") and possibly a language
indicator for the language in which the form is to be created. In
addition, the country grouping specified earlier is proposed. After
having entered the necessary values and pressed the function
Continue , you reach the actual screen
for setting up the respective values.
A window Choose transaction: is
displayed with several selectable transactions. In this window, you
can choose a transaction by positioning the cursor on the required
transaction and pressing the function
Depending on the chosen transaction, the following can
The window described above, Determine work area:
Entry, is displayed. In this case, you proceed as
described above in order to access the screen for setting up the
values in question.
An overview for retrieving information is displayed. After
checking through this overview, you go back to the window
Choose transaction: by using the function
Back. From there, you can choose the
respective transaction for setting up the required values, as
The procedure for setting up the individual values is described
in the following steps.
Note on multilingual forms
A form can be set up so that the respective payroll journals can
be created in several languages.
If it is necessary to create payroll journals in several
languages, additional entries are necessary in the following two
"Setting up page length of form"
"Setting up text modules"
Each necessary entry must be stored several times in both areas,
and in all required languages. An appropriate language indicator
must be assigned to the respective language entries.