Set up form background

This step explains how to set up the form background.

The form background includes everything that distinguishes a pre-printed form from a blank piece of paper. This generally includes text elements located in fixed positions (such as the heading of the remuneration statement, the name of the enterprise concerned) and graphic elements (e.g. lines). These elements are simply referred to here as "data".

Data displayed as form background is characterized as follows:

The form background thus replaces a pre-printed form when working on blank paper or on the screen.

General notes for setting up the form background

Please note the following when setting up the form background:

Example:
You want to set up the following form background for form "ZF01":
Line 1-3: <blank line>
Line 4 (from column 1): Remuneration statement
Line 5 (from column 1): ============================================= Line 6-65: <blank line>
The following entries are required:
Line number ....+....1....+....2....+.....3....+....4....+....5..
03
04 Remuneration statement
05 =====================================================
65
The example illustrates how you need only define the last line if several consecutive lines are identical. In the example, lines 1 to 3 are defined by the first entry and lines 6 to 65 by the last entry as blank lines. The entries for lines 4 and 5 indicate the column as of which data should be printed.

Form background for pre-printed forms

If you use a pre-printed form to create remuneration statements, the form background is pre-defined. Nevertheless, a form background setting is required. An empty page must be defined as a form background, including the number of lines required for the remuneration statement in question. To do this, you must define the last line of the form as a blank line.

Example:
A pre-printed form is used to create remuneration statements that are 65 lines long. In this example, the following entry is required for form "ZF01":
Line number ....+....1....+....2....+.....3....+....4....+....5..
65
This entry defines the empty page, which is obligatory in this example, as 65 lines long.

Working without/with limited form background

Some or even all data which is usually displayed as form background can also be displayed at fixed positions. This is particularly useful if subsequent changes are expected in the form layout because it is often easier to change fixed layout items than to change information in the form background.

If you decide to work primarily without a form background, please consider that this could lead to longer runtimes when the remuneration statement is created later.

If you do not want a form background, then just like when pre-printed forms are used, you must define an empty page as the form background including the number or lines required for the remuneration statement in question.

Form background for statements in different languages

If remuneration statements are created in different languages, such as for multilingual countries like Switzerland and Belgium, every entry that is required for the form background must be made for all languages in which the statement is printed. The appropriate language indicator must be assigned to the individual entries.

Example:
You want to print remuneration statements in German and English. The background for form "ZF01" on which the printout is based must be defined as follows:
Line 1-3: <blank line>
Line 4 (from column 1): Remuneration statement
Line 5 (from column 1): =============================================
Line 6-65: <blank line>
You should proceed as follows in this case:
a) Select the function Execute in the structure.
b) In the window Determine work area: Entry that is then displayed, enter in the field Language indicator first a D for German, a corresponding country grouping, and the form name. Then select the function Continue.
c) Then enter the following in the form background using the function New entries:
Line number ....+....1....+....2....+.....3....+....4....+....5..
03
04 Remuneration statement
05 =====================================================
65
d) You can exit the form background by pressing the function key Back twice.
e) Select the function Execute in the structure again.
f) In the window Determine work area: Entry that is then displayed, enter in the field Language indicator an E for English, a corresponding country grouping, and the form name.
g) Then select the function Continue.
h) Then enter the following in the form background:
Line number ....+....1....+....2....+.....3....+....4....+....5..
03
04 Pay slip
05 =====================================================
65
The example shows that all entries for the form background must exist for both German and English. The language of the text elements in the entries must match the respective language indicator.

ACTIVITY

Set up the form background, taking account of the following:

With the aid of the arrow symbols, you can scroll horizontally through fields which cannot be displayed in full on the screen.