Dependencies in Financial Accounting (FI)

When archiving data, you may need to consider some of the dependencies between archiving objects. This means that you will need to know if a predecessor exists for some of these objects. Predecessors must be archived first.

You can display this information by viewing the network graphic which shows the sequence in which objects must be archived.

To display the network graphic:

  1. Choose Tools ® Administration ® Administration ® Archiving ® Management ® Goto ® Network graphic
  2. To display the graphic for all archiving objects, make no entry in the field for the name of the archiving object.
  3. If you want to see the graphic for a specific object that must be archived in advance, enter the name of the archiving object.

  4. Choose Goto ® Network graphic.

To display the graphic for a specific object, from the General Ledger menu choose Periodic processing ® Archiving ® Archiving object, (Document for example) ® Archive. Then choose Goto ® Network graphic.

If only a single object is displayed within the network graphic, then there are no dependencies for that object. This is the case for accounting documents, for example.

If you want to archive bank master data, the network graphic shows you which objects to archive and in which sequence they must be archived. Bank master data cannot be archived before you have archived all Accounts Payable and Accounts Receivable accounts for which this bank master data is used. Customer and vendor accounts cannot be archived if their documents and transaction figures still exist in the system.

You must adhere to the following archiving sequence:

  1. Documents and transaction figures
  2. Customer and vendor master records
  3. Bank master records