Archiving Check Data (FI)

To archive check data:

  1. From the General Ledger, Accounts Receivable or Accounts Payable menus, choose Periodic processing ® Archiving ® Checks ® Archive.
  2. The system displays the Archive Management: Create Archive Files screen.

  3. Enter the name of a variant and choose Maintain.
  4. Maintain the appropriate variants for the archive run by specifying the following:
  5. – Paying company code(s)

    – House bank(s)

    – Account ID

    – Check number(s)

    – "Payroll accounting checks" indicator

    If you set this indicator, the system selects Human Resources checks only. If it is not set, the system selects checks from Financial Accounting only.

  6. Having entered the selection criteria above, you can now maintain the following program parameters where necessary:
  7. – Number of days in the system

    Here you can specify a minimum number of days a check must have been in the system before if can be archived. Note that only cashed or voided checks can be archived.

    – Key date

    The system uses this date to determine if a check can be archived. Unless you specify otherwise, today’s date will be adopted.

    – Test run

    If archiving is started in test mode, the archive run is only simulated. The system neither writes data to archive files nor deletes data from the database.

    – Detail log

    The detail log records information on each archived object.

  8. Choose Back.
  9. The system asks you whether or not you want to save your values. Choose Yes to save your data.

    The system then displays the ABAP/4: Save Attributes of Variant (variant name) on which you enter a description for your variants.

  10. Choose Save to save your variants.
  11. Choose Back to return to the Archive Management: Create Archive Files screen.

  12. Enter the start date and spool parameters for the archive run.
  13. Having maintained the above selection criteria, start date, and spool parameters, choose Create job.

Choose Job overview, to display the status of the jobs you created.

For more information on maintaining variants, access the R/3 library and choose Working with R/3 ® Getting Started with R/3.