Archiving General Ledger Master Data (FI)

To archive master data:

  1. From the General Ledger menu, choose Periodic processing ® Archiving ® G/L accounts ® Archive.
  2. The system displays the Archive Management: Create Archive Files screen.

  3. Enter the name of a variant and choose Maintain.
  4. The following selection criteria are used to limit the number of master records that are archived:
  5. – The G/L account numbers (for example, 100 to 12,000)

    – The Chart of accounts data indicator

    – The Company code data indicator

    The following master data can be archived either together or separately:

    Master data information for all chart of accounts

    Non-company code specific master data information

  6. Enter the appropriate selection criteria and if necessary, maintain the following program parameters:
  7. – Test run

    If archiving is started in test mode, the archive run is only simulated. The system neither writes archive files, nor deletes data from the database.

    – Detail log

    The detail log records information on each archived object.

  8. Choose Back.
  9. The system asks you whether or not you want to save your values. Select YES to save your data.

    The system then displays the screen ABAP/4: Save Attributes of Variant (variant name) on which you must enter a description for the variant.

  10. Choose Save to save the variants.
  11. Choose Back to return to the Archive Management: Create Archive Files screen.

  12. Enter the start date and spool parameters.
  13. If you have maintained the selection criteria, start date, and spool parameters, choose Create job.

Choose Job overview to display the status of the jobs you created.

Further information on maintaining variants can be found in the R/3 library by choosing Working with R/3 ® Getting Started with R/3.