Maintaining Variants for Archiving (FI-LC)

  1. On the SAP R/3 System screen, choose Accounting ® Financial accounting ® Consolidation, then Indiv.fin.stmts ® Archiving ® Create archive.
  2. The Archive Management: Create Archive Files screen appears.

    Before you start the archiving program, you should ensure that you have maintained the Customizing settings for archiving. These include the size of the archive file, and variants for the test and production run of the delete program.

    For more information, see Customizing for the FLC-OBJEKT Archiving Object (FI-LC).

  3. Enter the information for archiving your system data.
  4. Since the archiving programs run in the background, you must enter an existing variant or create a new one. The variant contains the selection criteria for the Consolidation totals records and journal entries that you want to archive.

  5. To create a variant, enter the name of the variant and choose Maintain.
  6. The Maintain Variants: Report RGUARC00, Variant <Variant Name> screen appears.

  7. Enter the selection criteria, processing options, and any other settings you require.
  8. For further information about the fields and indicators on this screen, see Variant Settings for Archiving (FI-LC).

  9. Choose Continue.
  10. If you have selected Test run, Archive without database update, or Archive with database update, a dialog box appears. In the dialog box you choose whether you want to display a standard or extended log for each archive file.

    1. Choose either Standard list output (w/o customzng stat.) or Extended list output (with customzng stat.).
    2. The standard list is set as the default. The system displays the number of archiving objects by table name for each archive file.

      The extended list contains information from the standard list, plus statistics on the number of records found for each Customizing combination that meet the selection criteria you entered.

    3. For more information on the standard and extended lists, choose Help.
  11. On the following screen, enter a description for your variant.
  12. Save your variant.
  13. Choose Back to return to the Archive Management: Create Archive Files screen..
  14. Enter the start date and save your entries.
  15. The previous screen appears.

  16. Enter the spool parameter information for the archiving run.
  17. Once you have maintained the selection criteria, start date, and spool parameters, choose Create job to start the archiving program.

Result

Once you have created the archive job and started the archiving program, the system records the totals records or journal entries in external archive files. The system then starts a delete program for each archive file. The delete program rereads the data to be deleted from the archive files and deletes it from the database.

Choose Goto ® Job overview to display the status of the job you created.