Archiving Documents in Funds Management (FI-FM)
First, read Archiving Procedure.
- Fiscal year/period
The system only archives documents posted during the time period you specify.
- Minimum number of days in the system
The system uses the date the document was entered in the system to determine whether the minimum number of days you specify here has been exceeded. If so, the document can be archived.
- Document type
The system uses these selection criteria to determine which documents should be archived.
- Test run
If you set the Test run indicator for the archiving program, the system merely simulates archiving. No archive files are written and no data is deleted from the database.
- Detail log
The detail log records information on each archive object.
Maintain the variant and field attributes.
For more information on creating variants, go to the R/3 library and choose Working with R/3 ® Getting Started with R/3 ® Working with Reports ® Creating Variants.
Choose Job overview to display the status of the jobs you have created.
When all the archiving conditions have been met, the system writes the documents to archive files.
If you specified in Customizing that archived data should be transferred automatically to optical storage, the archive file is deleted after the data is transferred.