Late Archiving (SD)

The following steps describe a typical scenario in which incoming paper documents are archived after a Sales and Distribution document has already been created:

  1. Mrs. Reynolds, a sales representative, receives a letter from a customer inquiring about a new product.
  2. Using the original paper document, she immediately creates a customer inquiry in the R/3 System.
  3. Once the SD document has been created, Mrs. Reynolds forwards the original document to Mrs. Miller who is responsible for scanning documents into the system. Mrs. Reynolds sends along additional information on the customer inquiry she has just created, such as the document number and SD document type.
  4. Using the SAP ArchiveLink interface in the R/3 System, Mrs. Miller chooses the function for late archiving and assigns an appropriate incoming document type to the original document, in this case "Customer inquiry", SDIINQUIRY.
  5. The system displays a dialog box in which Mrs. Miller enters the number of the SD document. When she confirms her entry, the system automatically archives the original document and assigns it to the SD document.
  6. When Mrs. Reynolds calls up the customer inquiry again, she can display the original document in the SAP ArchiveLink viewer by choosing Environment ® Display facsimile and selecting Archived documents in the inquiry header.