Late Archiving of Incoming Original Documents
Using Bar Codes (SD-CAS)
The following steps describe a
typical late archiving scenario using bar codes.
As part of a promotion, the Cookie Company sends out a
questionnaire to customers and sales prospects to gauge their
reaction to a new product.
The mailroom clerk affixes a ready-made bar code label to
completed questionnaires as they are sent in, and forwards them to
Mr. Baker in Sales Support who is in charge of calling up each
customer who sends in a questionnaire.
Working from an original questionnaire, Mr. Baker creates a
telephone call in the R/3 System. When he finishes processing the
sales activity and confirms his data, the system issues a dialog
box requesting the bar code number of the original document. Mr.
Baker, who usually enters the number manually, decides to scan in
the number with his new bar code wand.
He then forwards the original document to Mrs. Collins who is
in charge of scanning documents into the system. When she has
finished archiving the document, she checks it for quality and
completeness. From this point, the procedure is carried out
The scanning component recognizes the bar code and reports it
back to the R/3 System together with the archived document ID.
SAP ArchiveLink assigns the archived document to the
telephone call which Mr. Baker created. Mr. Baker or any other
authorized employee can now access the document directly from the