Status Profile

In this step, you define the status management function for the quality notifications.

Quality notifications use the general status management function for SAP objects. A brief explanation of this concept is provided at the end of this text. For a detailed description of the status management function and related technical information, refer to the chapter "Basic Settings and Environment" in the section Status Profile.

Using the general status management function, you can also define your own status profiles to supplement the predefined system statuses. You can use these status profiles to control the sequence of certain transactions. Examples of such transactions are:

For each quality notification type, you can define different status profiles for:


1. Determine whether additional user statuses are required for certain notification types.
2. Define the status profiles for the quality notifications. For each notification type, you can define appropriate status profiles for the following object types:
a) notification header
b) task
3. Choose the appropriate status profiles for each quality notification type.

Additional Information

In the SAP system, a distinction is made between a system status and a user status.

In a central table, the SAP system contains a collection of statuses that apply to and can be used by all applications. These statuses, referred to as system statuses, are maintained by SAP and cannot be changed.
In another central table, the SAP system contains all business transactions that apply to and can be used by all applications. These business transactions are maintained by SAP and cannot be changed.
In another SAP-predefined central table, a system status is assigned to each business transaction. A determination is also made whether the corresponding system status will be deleted or set when the transaction is carried out.
Another table defines which business transactions can be used with which SAP objects. This assignment is also predefined by SAP.
On the basis of the above assignments, you can determine which system statuses are possible for an object and which system statuses will be set with the individual transactions.
You can define your own status profiles. You must assign at least one object to each status profile. Each status profile contains one or more allowed statuses. Within the scope of the business transactions predefined by SAP, you can specify how the system will behave for each of these statuses. In the status profile, you define:
You can define a status order number for each user status. With the help of the status order number, you determine the sequence in which the user statuses can be activated. If you do not assign a status order number to a user status, this user status can always be set. However, only one user status with status order number may be active at one time. If you assign a status order number to a user status, you must also specify a lowest and a highest status order number for this status. These numbers limit the order number interval from which the next user status can be chosen.

When you maintain the status profile, you can specify certain conditions for each status within a status profile; for example, whether or not:

When you maintain a status, you can also specify whether a deletion flag will be set automatically and whether the system should respond with a warning message or an error message when a deletion flag is set.