Define report category

In this step, you define the report categories for defects recording.

In the report category, you link a

confirmation profile to a catalog profile. In doing this, you define the content of the defect report in terms of format and range of available values.

The evaluations carried out for the quality notifications are broadly distinguished from one another on the basis of the notification types . With the help of report categories, you can make even finer distinctions. In particular, you can propose a suitable report category for each reporting station (for example, user group, department) without being restricted to various objects in the R/3 System (for example, work center, user) and without excessively increasing the number of notification types.

You must specify a catalog profile in the quality notification type. You can also specify a catalog profile in the report category and material master, although this is not mandatory. In the report category, you can specify the location from which the catalog profile will be retrieved. The system then searches for the appropriate catalog profile in the following sequence: material, report category, quality notification type.

Automatic determination of report category

When you are recording defects, the system searches for the appropriate report category in the following manner and sequence:

1. Report category for the work center
You can assign a report category to one or more work centers. When you specify the work center, you can make generic entries. When you record defects for an operation or characteristic, the system automatically selects the most suitable report category.
2. Report category for the user
If the system cannot automatically find the report category when the user is ready to record defects, he must specify a report category. To simply the procedure, you can store the report category in a user master. Use the user parameter 'QFE' for this purpose and assign the appropriate report category to it as a value.

If you want to allow the user to select a report category other than the one that the system finds automatically when recording defects within the scope of results recording or the usage decision, select the user parameter 'QF1' and assign the value 'X' to it.


You must decide what importance to place on the report category. The criterion you use to define the report category essentially depends on the types of defect analyses that are required. In practice, you normally assign the report categories to the work centers where the defects are usually found. In this way, each work center will have its own report category.


1. Determine which criteria will be used to define the report categories and accordingly, which report categories will be needed. Define the report categories by assigning a catalog profile and a confirmation profile to each report category; this will permit the report category to be determined automatically.
2. If you define report categories on the basis of work centers and if you use inspection plans in which work centers are specified, assign the report categories to the respective work centers.
Also define a report category for the following combination: plant '*' and work center '*'.
3. Determine whether it is feasible:
a) for the system to propose report categories in the user master record (user parameter QFE)
b) for the user to be able to select a report category other than the one that is automatically found by the system (user parameter QF1)
If necessary, set the user parameters accordingly.
4. Determine whether:
If necessary, you must uniquely specify a report category for the affected work center.