In this chapter, you set up the terminology catalogs.

Catalogs provide a means of making sure you use the terminology consistently. The QM module uses a two-level hierarchy consisting of code groups and codes for its catalogs. The terminology is coded mnemonically at the client level. The codes are made up of four characters, which in turn are assigned to eight-character code groups. These codes can also be assigned to eight-character selected sets at the plant level.

To organize the catalogs, you must define:

Default Settings

Certain catalog types have already been predefined and partially maintained in the standard system. Use catalog types R to Z to define your own supplementary catalogs.


1. Organize special catalogs
Special catalogs 1, 2, 3 and 9 have a functionality that is different from the remaining catalogs.
a) Catalog 1: characteristic attributes
You need this special catalog to record the values for attributive inspection characteristics.
Refer to the menu item
Inspection characteristics , to determine whether this characteristic type is used in your organization. Organize catalog 1 according to its intended use for the inspection characteristics.
You can only access characteristic attributes using selected sets. You must therefore create selected sets at the plant level, in which you group the codes together under general categories.
In the selected sets, you must specify a defect class for the characteristic attributes that represent a rejection. See the subordinate menu item by the same name for information on how to define the defect classes. Decide whether or not a user will be able to change the defect classes assigned to the characteristic attributes during results recording.
Determine what additional information, if any, should be stored for the characteristic attribute.
b) Catalog 2: tasks
You need this special catalog for the quality notifications. You can define automatic follow-up actions for tasks.
c) Catalog 3: usage decisions
You need this special catalog for inspection lot completion. You can only access the usage decisions using selected sets. You must maintain the following additional control fields for each code contained in a selected set:
d) Catalog 9: defect types
In this catalog, you must define a defect class for each code contained in a code group.
2. Organize general catalogs
When you record characteristic results, you can also record the entries from several catalogs or selected sets in addition to the characteristic values, provided they have been stored in the inspection characteristic. Furthermore, you can use certain catalogs to record data for the quality notifications and defect records. Refer to the chapter Quality notifications, Master data for additional information.
Determine which catalogs will be useful for this purpose and which catalogs will require selected sets at the plant level. Define the catalog types in the subordinate menu item with the same name.
3. Maintain catalog master records
Maintain the master records for the catalogs you previously defined, in the following sequence:
a) code group, code (at client level)
b) selected set (at plant level)

Additional Information

You can maintain the catalog master records in the languages in which the catalog types have been documented.