In this chapter, you set up the terminology catalogs.
Catalogs provide a means of making sure you use the terminology
consistently. The QM module uses a two-level hierarchy consisting
of code groups and codes for its catalogs. The terminology is coded
mnemonically at the client level. The codes are made up of four
characters, which in turn are assigned to eight-character code
groups. These codes can also be assigned to eight-character
selected sets at the plant level.
To organize the catalogs, you must define:
the use and description of each catalog
mnemonic keys for code groups, codes and selected sets
guidelines for creating short texts
guidelines for using and creating you own supplementary
catalogs (catalog types P to Z)
Certain catalog types have already been predefined and partially
maintained in the standard system. Use catalog types R to Z to
define your own supplementary catalogs.
1. Organize special catalogs
Special catalogs 1, 2, 3 and 9 have a
functionality that is different from the remaining catalogs.
a) Catalog 1: characteristic
You need this special catalog to
record the values for attributive inspection characteristics.
Refer to the menu item
characteristics , to determine whether this
characteristic type is used in your organization. Organize catalog
1 according to its intended use for the inspection
You can only access characteristic
attributes using selected sets. You must therefore create selected
sets at the plant level, in which you group the codes together
under general categories.
In the selected sets, you must
specify a defect class for the characteristic attributes that
represent a rejection. See the subordinate menu item by the same
name for information on how to define the defect
classes. Decide whether or not a user will be able to
change the defect classes assigned to the characteristic attributes
during results recording.
Determine what additional
information, if any, should be stored for the characteristic
b) Catalog 2: tasks
You need this special catalog for the
quality notifications. You can define automatic
actions for tasks.
c) Catalog 3: usage decisions
You need this special catalog for
completion. You can only access the usage decisions
using selected sets. You must maintain the following additional
control fields for each code contained in a selected set:
In this catalog, you must define a
defect class for each code contained in a code group.
2. Organize general catalogs
When you record characteristic
results, you can also record the entries from several catalogs or
selected sets in addition to the characteristic values, provided
they have been stored in the inspection characteristic.
Furthermore, you can use certain catalogs to record data for the
quality notifications and defect records. Refer to the chapter
data for additional information.
Determine which catalogs will be
useful for this purpose and which catalogs will require selected
sets at the plant level. Define the catalog
types in the subordinate menu item with the same
3. Maintain catalog master
Maintain the master records for the
catalogs you previously defined, in the following sequence:
a) code group, code (at client
b) selected set (at plant
You can maintain the catalog master records in the languages in
which the catalog
types have been documented.