QM in Procurement

In this chapter, you define the Quality Management (QM) controls for materials procurement.

The QM module provides a number of controls you can use, depending on your requirements. These QM controls apply in part to a specific:

Accordingly, these controls are stored in part in:

Controls for material and plant:

General controls

Controls for QM in procurement

The chapter Quality inspection describes how to implement a goods receipt inspection. You store the controls for the goods receipt inspection in the screen for the QM inspection data in the material master.

Controls for vendor:

Controls for supply relationship and plant:


The SAP purchasing and inventory management functions in the Materials Management (MM) module must also be active.

To manage the technical delivery terms or quality assurance agreements, you must use the document management system.


Coordinate the QM controls with the purchasing planning and inventory management activities for externally procured materials.


1. For the procurement activities in QM, create material groups that are processed in the same manner:
a) Determine which SAP-QM procurement functions are needed in your company.
Check all controls for these functions contained in the tables of the subordinate steps and make sure you know how they are used and what effects they have.
b) Group your externally procured materials in such a way that all materials in the same group have the same control settings.
The control keys for QM in procurement are effective at the plant level.
By means of an indicator at the client level, the Quality group can stipulate that the control keys for QM in procurement must be active for all plants.
2. Maintain the control tables for QM in procurement:
a) First define the
control keys for procurement .
Depending on which QM functions you want to use, carry out the following additional steps:
b) certificate processing
c) vendor block
d) QM document types
3. Determine whether there are requirements in your company to verify the existence of vendor QM systems. If necessary, carry out the step Define QM system.
4. Determine whether the supply relationships should be subject to the status management function. If necessary, carry out the step Delivery status.
5. Determine whether you want interact in the release of the procurement process with the help of the MM/PP status. If necessary, coordinate your activities with the purchasing department and assume an active role when the material statuses are defined.
6. Maintain the QM fields in the material master records.
7. Maintain the quality info records.
If the indicators quality agreement or vendor release are set in the control key for the material master, you must closely coordinate the data you maintain in the corresponding quality info records. Otherwise, the procurement processes may be obstructed.
8. Maintain the QM fields in the vendor masters.
9. Describe and test the QM processes in procurement for each of the groups maintained above.

Further notes

The settings for the vendor evaluation functionality are described in the Implementation Guide for Materials Management (Purchasing component).