Define status of supply relationships

In this step, you can define status profiles for the supply relationships and you can assign an inspection type to the statuses in the profile.

When a vendor delivers a material, you can specify that the delivery must pass through a number of statuses. For example, a delivery may pass through the following statuses:

You can assign different inspection types (with corresponding task list usages) to a status. The system then selects the appropriate inspection types and inspection plans based on the status of the supply relationship.

Activities

1. Determine whether the supply relationships must pass through certain statuses and if this is the case, maintain the corresponding status profiles.
Refer to the chapter Basic Settings and Environment, Central Functions, Status Profile for a detailed description of the general status management function.
2. If necessary, assign an inspection type (which indirectly assigns a task list usage ) to the statuses in the profiles.
3. Store the status profiles in the quality info records (QM control in procurement) for the relevant materials, vendors and plants, and set the current statuses for the supply relationships.

Further notes

Each status profile must contain an initial status for newly created supply relationships. You can also define additional statuses that can be linked together in a status sequence. You can link all of the
statuses together or only selected ones. You do this by assigning status numbers to the statuses.

If a supply relationship is currently in such a status sequence, the system will only allow one current inspection lot to be created for each status; that is, it will not allow any further goods receipts until the usage decision is made for the current lot.
When you make a usage decision to accept an inspection lot, the system sets the next status in the status sequence. This is repeated with every successive usage decision, until the last status is reached. If an inspection lot is rejected, the current status is retained.
You can also set a status manually.

You can assign an inspection type to each status.
When an inspection lot for a goods receipt is created automatically, nge system selects the inspection type that is assigned to the next status. If no further status exists, it selects the default inspection type 01.
You can only control the inspection type in this way within status sequences. If you set the individual statuses in the quality info record manually and they are not contained in a status sequence (that is, the statuses do not have status numbers), no control is exerted when the system creates inspection lots for goods receipts. You must create the corresponding inspection lots manually and select the inspection type yourself.

The user, that carries out the goods receipt postings requires authorization for the object 'B_USERSTAT'. This authorization object controls the status change. If no authorization exists, the system selects the default inspection type at the creation of the inspection lot; that is, variant 01 for inspection lot origin 01.
You must therefore assign all users that are involved in creating inspection lots at the procurement stage, authorization for the object B_USERSTAT and the object type QIN. Example:
Status profile '*'
Object type 'QIN'
Authorization key either ' ' or '*'
Activity '*'
When you define the object type as 'QIN', this ensures that the user only has authorization to set the user status in inspection lot processing.