Define structure of cost center cost assessment

In this step you define "cycles" for allocating cost center costs to Profitability Analysis.

Note

The types of Profitability Analysis you activated when you maintained the operating concern are decisive for cycle maintenance. When you execute the cycles, a control indicator for the controlling area determines which type of Profitability Analysis is updated.

The first time you execute a cycle, the system automatically initializes the tables needed for cost center cost assessment. Consequently, the first run may last somewhat longer.

Prerequisites

You first need to set up automatic number assignment for record type "D" before you can assess cost center costs to profitability segments. Check CO-PA number assignment.

For the credit postings, the CO activity KSPB needs to be assigned to a group with internal number assignment. Check CO number assignment.

Actions

Create an assessment cycle as follows:

1. Enter a name for the cycle.
2. Enter a period of validity for the cycle.
3. Maintain the header data of the cycle, which includes the following:
a) Whether or not the tracing factor should be cumulated
b) The controlling area of the sender
c) The type of Profitability Analysis from which the tracing factors should be determined
d) The CO version from which the sender values should be taken
e) The CO-PA plan version in which the receiver data should be updated
4. Define segments for the cycle. These contain the following information:
a) The assessment cost element with which the sender is credited. This is also the account debited in account-based Profitability Analysis.
b) The value fields of the receiver profitability segment, if costing-based Profitability Analysis is active for the operating concern.
c) The values to be assessed
d) The criteria for distributing the sender values (receiver rule and tracing factor)
e) If you use the receiver rule "Variable shares", enter the field group for the value field from which the tracing factor should be read, the rule for scaling negative tracing factors, and the selection criteria for the tracing factor.
f) The sender objects
g) The receiver objects
5. Check the cycle.
6. Save the cycle.

If you are assessing on the basis of variable shares, you can weight the tracing factors of the receivers using certain factors. However, you should only use this function if the number of possible receivers is less than 10,000.

To define a group, enter the group name in the selection field and then choose Extras -> Create/Change group . The groups are connected with table CE7xxxx (xxxx = operating concern).

You can also process groups using the function for set maintenance.

In addition, you can use cost center groups and cost element groups that were created in Cost Center Accounting.

Additional information

When you determine the tracing factor, bear in mind that the receiver and the sender must always be in the same controlling area. This means that the characteristic "Controlling area" must always be planned in online planning if you want to assess based on plan data.

Cycles which are defined for actual cost assessment cannot be used for assessing plan costs. You need to create separate cycles for plan data. However, you can copy actual cycles to create plan cycles.