Define structure of cost center cost assessment

In this step you define rules for allocating cost center costs to Profitability Analysis (CO-PA) in the form of cycles.

Note

How you need to maintain the cycles depends on which type(s) of Profitability Analysis you set up under the function "Maintain operating concern". When you execute a cycle, the control indicator for the controlling area determines which type of CO-PA is updated. In costing-based CO-PA, the costs are posted to the value fields of the operating concern. In account-based CO-PA, the costs are posted to an account.

The system automatically initializes the tables needed for cost center cost assessment the first time you access the transaction. As a result, the first time may take a bit longer.

Prerequisites

Internal number assignment must be defined for record type "D" before you can assess cost center costs to profitability segments. For credit postings, the CO transaction (activity) KSPA must be assigned to a groups with internal number assignment.

Actions

Create an assessment cycle as follows:

1. Specify a name for the cycle.
2. Specify a validity date for the cycle.
3. Maintain the header data. Here you must specify:
a) Whether the tracing factors should be cumulated
b) Which type of Profitability Analysis should be used to determine the tracing factor
c) Which controlling area the senders should belong to
4. Define segments for the cycle. Here you need to specify the following:
a) The assessment cost element for which the sender should be credited. This cost element is also the account which is debited account-based CO-PA.
b) The value fields which receive the data in the receiver profitability segment, if costing-based CO-PA is active
c) The values to be assessed by the sender (sender rule and sender values)
d) The criteria for distributing the sender values (receiver rule and tracing factor)
e) If you specify the receiver rule "Variable shares", you also have to specify the field group for the value field from which the tracing factor is taken, the rule for scaling negative tracing factors, and the selection criteria for the tracing factor.
f) The sender objects
g) The receiver objects
5. Check the cycle.
6. Save the cycle.

When you distribute on the basis of variable shares, you can weight the tracing factors for the receiver. However, you should only do this if the number of possible receivers is less than 10,000.

To define a group, enter a group name in the corresponding field of the selection screen and then select Extras -> Create/Change group. The groups are linked with Table CE7xxxx (xxxx = operating concern).

In addition, you can maintain groups using the set maintenance functions.

You can also use cost center groups and cost element groups that were defined in Cost Center Accounting.

Additional information

When you specify the tracing factor, not that the receiver and the center must belong to the same controlling area. This means that if you assess on the basis of plan data, this plan data must have been entered for a specific controlling area.

You cannot use cycles define for plan assessment to assess actual data. However, you can copy the plan cycles to create new actual cycles.