In the settlement profile , you define a range of control parameters for settlement. You must define the settlement profile before you can enter a settlement rule for a sender.
If you want to settle the costs each time to just one cost center or just one G/L account, you need a settlement profile. As you cannot maintain the settlement parameters during settlement to a receiver, you must save the settlement profile either in the order type or in the model- or reference order.
The settlement profile includes, among other things, the retention period for the settlement documents. You should bear in mind the following when you determine the retention period.
The settlement documents take up additional storage capacity. When a posting period is finally locked against further postings in Financial Accounting and Controlling, you can clear the settlement documents. However, you should build in a safety margin, as you will need the settlement documents if you have to cancel any settlements or repeat the period end close.
For more information on this subject, go to the R/3 Library and choose Controlling -> Internal Orders - > CO Settlement.
The settlelemnt profile for the sales order item must allow settlement to a profitability segment or a G/L account. The requirements class of the sales order item determines what settlement profile is proposed.
The settlement rule for settling the sales order item to Profitability Analysis is generated by the system automatically when you create the order with a sales order item that carries costs and revenues. If Profitability Analysis is not active in your system, you must manually create a settlement rule for the sales order item that specifies a G/L account as the receiver.
If you are using a nonvaluated sales order stock, you should also check the settlement profiles for the orders that are settled to sales order items.