Define profiles

In the menu option 'Profile', you maintain the various authorization profiles which define the authorizations allowed for each user. A profile combines the authorization object with the related authorizations. You enter authorization profiles for each user in the user master record.

A user can only carry out those functions in his or her organizational area which are stored in the profile.

In SD, the system checks for authorizations for processing master records and SD documents.

Default settings

The SAP standard system contains an example of a general profile for sales and distribution processing ("V_SD_ALL"). It includes all authorizations for functions specific to sales and distribution.

The standard system also includes profiles with various authorization scopes.

This concept is hierarchically structured so that profiles with higher-level authorizations encompass lower-level profiles. You can branch to a detailed description of the base profile from which other profiles are set up.

The model profile V_VERKAUF contains all authorizations required by an employee in sales, with the exception of system authorization (see "Sales model profile without system authorization").
The model profile V_VERSAND contains all authorizations required by an
employee in shipping, with the exception of system authorization (see "Shipping model profile without system authorization")
The model profile V_FAKTURA contains all authorizations required by an
employee in billing, with the exception of system authorization (see
"Billing model profile without system authorization")
The model profile S_SACHBEARB contains all necessary authorizations required by administrative staff (see " Model profile for administrative staff with system authorization")
Authorizations contained in this profile are not limited to sales and distribution. They are cross-application.
is a combination of profiles V_VERKAUF and S_SACHBEARB.
is a combination of profiles V_VERSAND and S_SACHBEARB.
is a combination of profiles V_FAKTURA and S_SACHBEARB.
These profiles contain all authorizations from the profiles of which the are made up.
The model profile V_SD_SYS contains all necessary authorizations required by the system administrator (see
"Model profile for system administrator with system authorization").
The model profile V_SD_GES contains all authorizations required in SD except for archiving. It is made up of profiles V_VERK_ALL, V_VERS_ALL and V_FAKT_ALL and contains all authorizations found in these profiles.
Authorizations required by a general manager, for instance, are specified here.
The model profile V_SYS_PROD contains all authorizations required in a productive system
(see
"Model profile for system administrator in productive system")
The model profile V_SYS_TEST contains all authorizations required in a test phase. It contains broader authorizations than in the profile for a productive system (see "Model profile for system administrator in test phase").
V_SYS_ADMIN (Collective profile for system administrator with all authorizations)
This profile contains all authorizations and may be used for the person with company-wide responsibility (see "Collective profile for system administrator" ).
This profile is made up of profiles V_SD_SYS, V_SD_GES and V_SYS_PROD (in a productive system) or V_SYS_TEST (in a test phase) and contains all authorizations found in these profiles.

SAP recommendation

If you wish to define your own profiles, name them using the letters 'Y' or 'Z'. These name ranges have been left for customer use in the standard system.

Transport

You transport number range objects as follows:

In the initial screen, choose "Interval - Transport".

Note that all intervals for the selected number range object are deleted in the target system first. After the import, only the intervals you export are present. The number statuses are imported with their values at the time of export.

Dependent tables are not transported or converted.

Actions

1. Define profiles for the individual user groups.
Use the sample profiles available in the standard system.
2. Assign the authorizations to a profile.
3. Enter user profiles in the user master record. (see "Define users").