Distribution Rules

Definition

This is a part of a settlement rule, which specifies the portion of the costs that is to be settled and the settlement receiver. It also specifies when the costs should be settled. Usually there is one distribution rule for each receiver.

Usage

To settle objects from the SAP Controlling application, each settlement rule must have at least one distribution rule. You can define the distribution rules to meet your requirements.

For some sender objects, the system creates automatic distribution rules. For example, when settling a production order for a self-produced stock item to the warehouse.

Structure

Settlement Receivers (Target Account Assignment)

You can settle costs to one or more receiving objects. You must define a separate distribution rule for each settlement receiver. Statistical receivers (orders or WBS elements) are posted additionally to the actual receivers, but are not debited with true costs.

You can also settle to each of the following statistical receivers:

True Receivers

Cost centers

Orders

WBS Elements

G/L accounts

-

-

-

Cost centers

-

x

x

Orders

x

-

x

WBS Elements

x

x

-

Fixed assets

-

-

-

Networks/-activities

x

x

x

Profitability segments

x

x

x

Sales order items

x

x

x

Cost objects

x

x

x

Business processes

x

x

x

Real estate objects

x

x

x

 

Settlement Share

Here you specify how the costs incurred are to be distributed between the individual settlement receivers. You do this using percentage rates or equivalence numbers.

In periodic settlement, you can also settle fixed amounts. However, your settlement rule should contain percentage rules as well. If you use amount rules, you may end up settling more costs than exist on the object.

Settlement Types

The following settlement types are defined in the SAP System:

This settlement type settles costs by period. The system only settles the costs for the period you specify.

Settles all the costs incurred by a sender object for all periods up to the settlement period that have not yet been settled.

During full settlement you can settle more or less than the order balance, if:

In Investment Management there also exist the following settlement types:

This settlement type is used to make periodic settlements from capital investment measures to assets under construction. The SAP R/3 system generates this settlement type automatically.

Capital investment measures are orders or projects used to process expenditure for fixed assets which cannot be posted as direct capitalization to fixed assets, either because they are too large or include many internal activities.

This settlement type, allows you to settle debits charged to capital-investment measures to CO receivers before carrying out the periodic settlement to assets under construction. Periodic settlement of given line items is a good idea if incidental costs for an investment have been assigned to a capital-investment measure, but are not to be activated. This may be necessary so that the total costs for the measure can be monitored in Controlling.

For more information on settling capital-investment measures, see the R/3 Library, under Investment Management.

This is used for the line item settlement of assets under construction. The SAP R/3 System sets it automatically (not for capital investment measures).

Validity Period

You can use the validity period to limit the validity of a distribution rule to a particular time period.