Creating a Settlement Rule
Before you can settle the actual costs incurred for a sender to a receiver object, you first have to create a settlement rule. The settlement rule contains the distribution rules for the sender. It specifies the following:
You must make these entries prior to the first settlement for the sender object. Subsequent changes are only possible to a limited extent.
This section describes how you create a settlement rule.
If you have not entered an account assignment default in the settlement profile you are using, the system displays the Maintain settlement rule: Initial screen
The system displays the Maintain Settlement Rule:
Distribution Rules screen.
If you have saved a default account assignment in the settlement profile, the initial access occurs with this screen. The settlement receiver is the object type you stored as an account assignment default in the settlement profile .
Distribution by Percentage Rates
Enter the selected percentage rate in the Percent field.
You have the following possibilities for distributing costs to further settlement receivers:
· For settlement receivers of the same type:
If you want to distribute costs to further settlement receivers of the same type, for example, from an order to 3 different cost centers, choose Edit ® New Rule or F9. You can then distribute costs on a second cost center, and so on.
The number of distribution rules for a receiver type is displayed in the DistRule field. To search for the distribution rules available for a sender object use the scroll keys.
· Settlement receivers of different types:
If you want to distribute costs to different types of settlement receivers, for example, from an order to a cost center and a fixed asset, choose Receivers to call up the next account assignment object and make your entries, and so on.
After you have distributed the costs in this way, check the percentage distribution of the costs by choosing Settlement. Rule ® Percentage validation or F6 .
If during periodic settlement the total of all the percentage rates is higher than 100%, the system displays the screen Maintain settlement rule: List You see a list of the settlement receivers for the sender object you want to settle. The system also displays the distribution in the Per. or EqNum column. At the same time, the system displays a message, informing you that the percentage total is too high.
If you do not call up Percentage validation, the system checks automatically when you save the settlement rule. If the percentage total is too high, the system displays a dialog box with the details of the percentage total. You can then correct the percentage distribution of the costs using F5.
In the settlement profile, you can specify whether (during periodic settlement) the total of the settlement percentage rates must add up to 100% or whether the total can amount to less than 100%. This means that you do not need to settle a sender object completely.
Distribution by Equivalence Numbers
When you distribute the costs to be settled according to equivalence numbers, the costs are distributed proportionately.
To do this, enter the equivalence number in the Equivalence
Then choose either Edit ® New rule or F9 to enter further rules for the same receiver type, or
Choose Receivers or Other Receivers to enter further rules for a different receiver type.
Example: You want to settle an order to three different cost centers, and select the equivalence numbers 5, 6, and 9. The costs are then settled on the basis 5:6:9.
If you want to settle fixed amounts, choose Receivers to select the settlement receiver you want from the Maintaining a settlement rule menu. On the following screen you can edit a distribution rule with amounts.
Edit further distribution rules by choosing New rules.
Your settlement rule should also contain percentage rules.
· PER = periodic settlement
· FUL = full settlement
The system defaults the settlement type depending on the receiver, for example PER for cost center, FUL for fixed asset. You can overwrite the default value, if required.
The FUL settlement type permits settlement of quantities only for primary cost elements.
The settlement structure, which you maintain in the configuration menu of the application, is stored as a default value in the settlement profile. You can overwrite this default value in the settlement rule, so long as the settlement rule has not yet been used.
You usually store a default value for the settlement profile during Customizing. This is then adopted automatically together with the settlement structure. For example, with Internal Orders, you set the default for the settlement profile and settlement structure through the order type.
List Display of the Distribution Rules
When you choose Goto List, the system calls up the list screen, which lists all the distribution rules defined for a particular sender object with Settlement receiver, Settlement share and Validity period. If the sender already has distribution rules defined for it and you call up the settlement rule using master data maintenance, the system displays the List Display for Distribution Rules.
You can branch to the detail screen for distribution rules and make any necessary changes by double-clicking the appropriate row or choosing F2.
You can delete a distribution rule by choosing Edit D elete in the detail screen for the distribution rule.
Replacing an Existing Distribution Rule With A New Rule
To replace an existing settlement distribution rule with a new one that will become valid at some point in the future, you can reset the Valid to period for the existing rule. (The Valid to period is the only specification you can change after you have used a distribution rule).
You have created a settlement rule that periodically settles the costs collected on the sender object to two cost centers, 50% to each. You now want to replace one of the existing receivers with a new one for future use.
To do this, reset the Valid to period for the settlement rule. You can reset it as far back as the period in which the rule was last used.
The system displays the list screen for the distribution rules.
You can see that only the Valid to Period fields are ready for input.
You have now reset the validity period for the distribution rule.