Carrying Out Settlement

Prerequisites

You can use individual or collective processing.

Refer to the documentation for the various sender objects for details of what selection possibilities you have for each particular object.

This documentation also tells you what the sender-specific prerequisites are for the objects in question.

After you have created a settlement rule, actual costs have been incurred on the sender object, and all the settlement requirements have been met, you can settle any costs incurred for a given sender.

Procedure

  1. Choose Settlement from the application menu of the object you want to settle.
  2. The system displays the Settlement: Initial Screen

  3. Make the necessary entries for the sender selection.
  4. Parameters

  5. You can specify the following control parameters for your settlement:

In contrast to assessment, you cannot perform settlement across fiscal year boundaries.

The system automatically determines the posting date from the posting period and the fiscal year. The posting date is the last day of the posting period. There is no input field for this, but the date does appear, for example, in settlement documents.

(1) Automatic

The system selects all the distribution rules for a sender. Note the following special features:

If a sender only has distribution rules with settlement type PER, the system only selects and settles the costs of the settlement period.

If a sender has distribution rules with settlement type PER (PER rules) as well as distribution rules with settlement type FUL (FUL rules), the PER rules are applied first to the costs for the settlement period. If any costs are left after that, the FUL rules are applied.

A production order with the FUL settlement rule to materials is not settled until the final delivery is received. However, if any work in process is calculated for the order (results analysis for orders), the related values can be transferred to Financial Accounting.

For capital-investment measures, FUL rules are not applied until the measure is technically closed (compare "partial capitalization". Assets under construction (AUC) are always settled, regardless of status.

(2) Periodical

All distribution rules with settlement types PER and AUC are selected. PER rules are applied first. In capital-investment measures, this is followed by settlement to assets under construction.

(3) Partial capitalization

Use this processing type if you want to partially capitalize a capital-investment measure which is not yet complete, that is, if you want to settle part of the total costs to finished assets.

Processing

Processing contains the following functions:

Settlement can be started online or as a background job. Background processing is especially useful when you are processing large amounts of data.

When you start a test run for settlement, the system carries out all the checks for the settlement. However, no updates are carried out.

The system creates a detail list, which displays the settlement amounts per receiver for each sender.

Additional Parameters

Results

Settlement Log

The settlement log is divided into three distinct sections:

The system only outputs a detail list if you choose the corresponding option in the Settlement initial screen. Choose Detail list to see the list displayed. During background processing the messages are output in the settlement log, if required.