Dependencies (CO)

Before you use the archiving object CO_ITEM, you should

Residence Times

Since the archived line items (once deleted) are no longer available in the database, your existing reports can no longer use these line items. Even if you read the data from the archive, the available functionality is limited. This is especially the case with the navigation functions (such as navigation to the original Financial Accounting documents).

If you use resource-related billing, you should not archive and delete line items for sales orders until you no longer want to invoice any more expenses from the relevant period. In addition, you should make sure that the related billing documents and billing requests are closed.

After archiving CO actual line items, you can no longer carry out any resource-related billing for the relevant period and object. This is because the line items are only in the archive, not in the database. However, you can process expenses that arise after archiving.

You can no longer change billing documents and billing requests that arise from expense that occurred in already archived periods. This is especially important with regard to cancellations.

For investment projects (WBS elements with investment profile), interest is calculated on the basis of CO line items. Consequently, you cannot archive the CO line items before you have archived the WBS element.

For all other projects or orders on projects, the system only needs all the CO line items for the first interest calculation run. Otherwise it always requires you to have all the CO line items for the current fiscal year in your system.

You first posted data to an order for a project in the period 12/1997. Now suppose:

One way in which CO line items are created is when you post documents in FI. The system ignores these FI documents when archiving and deleting the CO line items. Take the residence times of the FI documents into account when deciding on the residence time for CO line items.

Interrelationships with Other Areas of the SAP R/3 System

Line items for investment measures may not be deleted before the corresponding object is deleted. The archiving program ensures that this cannot happen. Nevertheless, you should explicitly select the Do not archive indicator for the corresponding order types to improve performance. For more information, see Maintaining Application Customizing (CO)).

You cannot repeat or cancel the calculation of overhead or cost center accruals for archived objects.

You also cannot recalculate overhead that was calculated in a now archived period.

It is no longer possible to display the original document once these have been archived and deleted. Likewise, it is no longer possible to post the data subsequently.

When you archive CO line items for a period, that period is locked. However, the transaction for subsequent posting is not a CO transaction and is therefore not locked. Consequently errors would always arise if you tried to post data subsequently to periods for which you have already archived the CO line items.

When you repeat or cancel allocations, the system has to read the corresponding CO line items. If any are missing, the allocation program notices this in order to avoid errors. Reposting and reallocations of line items are no longer possible once you have archived the CO line items.

You cannot repeat plan revaluation for periods that have already been archived.