Creating Archive Files for Cost Objects (CO-PC-OBJ)

To create archive files for general cost objects:

  1. Choose Accounting ® Controlling ® Cost Object Controlling ® Costs for Intangible Goods and Services ® Tools ® Archiving ® Cost object ® Create archive.
  2. To archive a cost object hierarchy, choose Accounting ® Controlling ® Cost Object Controlling ® Product Cost by Period ® Tools ® Archiving ® Cost object ® Create archive.

  3. Enter a variant.
  4. The variant contains selection criteria the system uses to determine which cost object ID to archive. The criteria are the controlling area, the cost object category, and the name of the cost object ID. You can also set the following indicators in the variant:

    Test run

    The system only simulates archiving. No archive file is produced. Data is archived and deleted from the database.

    Archiving

    The data is only archived; it is not deleted from the database.

    Archive and delete

    Data is archived and deleted from the database.

    To display a list of existing variants, choose Possible entries.

    To create your own variant, choose Maintain.

  5. Enter the start date.
  6. Enter the spool parameters.
  7. Select the menu options Edit ® Create job.
  8. Choose Environment ® Job overview.
  9. The system displays the status of the jobs.

    In this case the job names are:

    – ARCHIVE_CO_KSTRG_DEL (deleting from the data base)

    – ARCHIVE_CO_KSTRG_WRI (writing to the archive)

  10. Place the cursor on the relevant job name and choose Job log.