Printing Reports

To print a report list from the R/3 System, choose the menu option Report ® Print. To print using Microsoft Word for Windows, choose Report ® Print and then the option Transfer to MS Winword. Printing from Word makes it possible for you to modify your report manually before printing it.

You can print report lists as they appear on the screen, or you can define a separate layout for the printout.

Printing the list as displayed

If you have navigated through the report to the desired drilldown level and now want to print that level only, you can do this by choosing Columns displayed or All columns after calling up the menu option Report ® Print. The system prints the list as it appears on the screen.

These two functions let you print exactly one drilldown list!

Printing according to the print setup

If you want to define the content and layout for printing your report, you need to make the desired settings before printing under the menu option Report ® Print setup. This is a special background print setup that does not correspond to the way the list is displayed on the screen.

These settings are only valid if you choose the option Mass print drilldown list or Mass print detail list.

These two printing options generally lead to very large printouts, since they let you print several and perhaps all of the drilldown levels of the report!

For more information on special print settings, see Print Setup.

Printing from R/3

Once you have chosen the menu option Report ® Print, a dialog box containing the following pushbuttons appears.

This function lets you print the currently displayed report columns. The printout looks like the displayed report.

Of the available print functions, this one is most suited for printing detail lists. It also represents the simplest way to print the displayed list.

With this function you print the report list according to the current drilldown list and all the defined columns. If all the columns do not fit on the printout, the system prints either row by row or several rows, depending on which was chosen under Report ® Print setup.

This way you can print the entire list displayed, including any columns which are not visible.

This function is only available for printing drilldown lists, since the detail list usually only consists of one column. If you want to print a detail list as it appears on the screen, choose Displayed columns.

Mass print generally refers to a large printout that you receive when you print multiple drilldown levels of a report list. The system breaks down all the characteristics you specify for the printout, and prints them in hierarchical fashion.

With this function you can print a drilldown list according to the settings you make in the menu Report ® Print setup. These settings determine the size, content and layout of the printout and are not reflected by the list displayed on the screen.

The settings you make with the function Report ® Print setup ® Drilldown + detail ® Mass print settings are decisive in determining the size and content.

It is very important that you check the effects of these settings using the function Report ® Print setup ® Drilldown list ® Print preview before actually printing the report. That way you can see how large the printout will be.

For a description of all the possible print settings, see Print Setup.

With this function you can print a detail list according to the settings made under Report ® Print setup. Here as well, the settings you make using the function Report ® Print setup ® Drilldown + Detail ® Mass print are decisive for the size, content and layout of the printout.

This function is not available for basic reports and reports which use forms with one axis and key figure, since these would lead to nonsense printouts of single columns. However, you can still create single printouts of these reports using the function Columns displayed.

Printing from Word for Windows

As with Columns displayed and All columns, the function Transfer to MS Winword (under the menu path Report ® Print) lets you print the currently displayed report list by first transferring the report to Microsoft Word for Windows and then printing it from there.

You can only use this function if you have an English, German or French version of Microsoft Word for Windows version 6.0 or 7.0 installed on your PC. The printing functions are only available under the operating systems Windows, Windows 95 and WindowsNT.

To install the standard SAP template SAP_REP.DOT and set up the interface with Word for Windows, see Customizing.

When you choose the function Transfer to Winword, the system displays a dialog box in which you can make a number of settings.

With the function Direct Winword call-up you can download a report list to any directory on your local PC and then print it from there as a file.

With the function Call up Winword with additional settings you can also send additional information to Word along with the report list, and then print it all together.

If you want to use a special macro which you have already defined in Word, enter the name of the macro here.

Print only makes sense to use with the option Not interactive. When you select this function, Word prints the report without saving it as a file on your PC. This prevents the report from being altered.

The system writes the report list to a temporary file before printing. Since all the files are deleted again after printing, you need to make sure that the directory that you use for printing does not contain any other files with the following suffixes:.txt,.rtf,.ini,.doc,.wmf,.tmp and.log.

Non-interactive printing

If you do not print interactively, the system immediately sends the current report list to the specified path and opens it in Word for Windows under the specified document name. You can then change the report as you need and then print it as you normally print documents in Word for Windows.

You define the default path in Customizing.

Interactive printing

With this option you can choose the path in which to save the report yourself, and can open it under any name you wish in Word. Then you can modify it as above before printing it out.

Once you have entered the desired path and name, the system starts Word automatically.

In Word, choose File ® New, and then choose the template SAP_REP.DOT. In the next dialog box, open the INI file (which was saved in the aforementioned path).

Then the system asks you to write a brief documentation.

After that you can enter the name of the document you want to open (as above, or any other name). Then Word opens the report, and you can modify and print it as above.

Printing graphics

You can also print all types of graphics using Word for Windows.

First, you need to activate the print mode by choosing the menu option Goto ® Graphic ® Graphic to WORD on. Then choose the type of graphic you want to print under Goto ® Graphic ® Graphics...

The procedure from there is the same as when you print a report list from Word for Windows.

If you then only want to display a graphic on the screen, deactivate the print mode again by choosing Goto ® Graphic ® Graphic to WORD off. Then call up the desired graphic as described above.