Print Setup

For general information about printing, see Printing Reports.

This section informs you about the various options available for formatting a report list specially for printing. You can change the content of the report (which lists and which characteristics you want to print) as well as the layout (page breaks, underscores, and so on).

You initially define the print layout when you define the report (under the menu option Extras ® Print setup). However, if you later wish to change the print settings, you can do this from the report list under the menu Report ® Print setup.

Print layout ® Drilldown + Detail

The functions found here let you set up the layout for both the drilldown and the detail list.

Mass print settings

In the submenu you make the settings that determine the size, content and layout of your mass printouts.

The sequence of the characteristics in a report will depend on what you want to report on. For example, if you were primarily interested in the key figures for the individual sales organizations of a company code, you would place the characteristic "Company code" first and "Sales organization" second. On the other hand, if you want to see the key figures for the various company codes in each sales organization, "Sales organization" should be the first characteristic and "Company code" the second.

It is not possible to sort the characteristics which were specified in the form. Consequently, these characteristics are inactive in the sorting list (see the characteristic "Controlling area" in the graphic).

Changing the sort order of the characteristics for printouts does not change their order in the report definition. Consequently, the online report structure is different from the structure of the printout.

The page break lets you structure your report so that it is easier to read. For example, if your report contains the characteristics "Controlling area", "Company code" and "Sales organization", you can set a page break at the company code level. This means that a new page will begin for each new company code.

It is recommended that you set the page break as high up in the sequence of characteristics as your requirements permit, in order to keep the volume of the printout as small as possible.

Other settings

You can also make a number of Other settings to determine the layout of your printed report.

The header appears at the top of every printed page, while the footer appears everywhere where you explicitly defined the Page break.

These settings apply for both mass prints and report lists as displayed on the screen.

If you choose Print several rows, the columns (here the key figures 1 through 9) are printed below one another in different rows instead of next to one another. This makes it possible to print all the columns on one page. This setting is especially useful if you want to compare a large number of key figures for the same characteristic value at one glance.

Printing several rows is usually easier to read and is therefore recommended in most cases.

If you print a report row by row, the system groups together as many columns as it can side by side on one page. Consequently, the key figures for one row (here the characteristic value "Sales organization 0001") are spread out over several pages.

You can define the number format and total rows display for the online list separately in the Settings menu.

You can also display and hide the header and footer separately in the Settings menu.

Print layout ® Drilldown list

The functions listed here are not suited for printing detail lists due to their predefined layout. Consequently, they are only available for printing drilldown lists.

This function lets you see the effects of your print settings on the screen without having to print it out each time. The system first displays the report parameters, so that you can verify them once again.

This function lets you insert Underscores and Blank rows before or after totals rows. For the underscore, you need to enter the characters that you want to appear for the underscore. You also need to enter the number of blank rows (up to 9).

In the dialog box you can also define the color and intensity in which you want the characteristics to appear. You can choose from seven different colors in either normal tone or highlighted (bold).

You can make all these settings separately for each characteristic.

In the field Order you can specify whether you want the underscore to appear before or after a blank row.

Print setup ® Column width (drilldown)

This function lets you decide how the column width for the printout should be determined. If you choose Optimal, the system determines the appropriate width dynamically. Set means that you can enter a set width for each column. If no set column width has been specified, the system uses the default width of 10 characters. Set to default sets the width of all the columns to the default width.