Checking Payroll Results

Prerequisites

The System enables you to perform a detailed check of the payroll results. The system includes a report which reads the payroll results stored in the database. This report displays the contents of each internal table in which the payroll results of every employee are stored. This facilitates a precise examination of every individual result within the payroll run, enabling you to establish exactly where the error occurred.

Procedure

  1. Choose Tools ® Payroll result.
  2. Enter the date or period for which data must be selected in the field Data selection period.
  3. If necessary, enter the date or period for which personnel numbers must be selected in the field Person selection period.
  4. Instead of making entries in the fields Data selection period and Person selection period, you can fill the fields Pay period (payroll area/PP/YYYY) or Determine period (indicator). Any entries you make in these fields are set as data and person selection periods.

  5. Enter the payroll accounting area, period and year for which data and employees must be selected in the fields Pay period (payroll area/PP/YYYY). If you have already filled the fields Data selection period or Person selection period, you do not need to enter anything here.
  6. Enter an indicator in the field Determine period (indicator). If you want to display a list of possible entries, press F4.
  7. If necessary, specify an individual personnel number or range of personnel numbers in the field Personnel number.
  8. Specify an individual status indicator or a range of status indicators in the field Employment status.
  9. If necessary, specify an individual payroll area or range of payroll areas in the field Payroll area.
  10. In the field Personnel area/personnel subarea/cost center, specify if necessary a permitted combination or range of permitted combinations of these three fields in accordance with Infotype 0001 Organizational assignment. If you want to display examples of possible entries, press F1.
  11. In the field Employee group/employee subgroup, specify if necessary a permitted combination or range of permitted combinations of these two fields.
  12. Set the parameter List payroll records. If you set this parameter, the system displays a list for each personnel number of payroll periods for which payroll results exists. You can then use this overview to display individual payroll results. The parameter should always be set.
  13. If necessary, set the parameter Choose individual tables.
  14. This parameter, which can only be set if the parameter List payroll records has also been set, creates an overview of all internal tables when a payroll result is displayed for a personnel number and a payroll period. You can then use the overview to check the contents of individual tables. The parameter should always be set.

  15. Choose Program ® Execute or alternatively Program ® Execute + print. If you set the parameter List payroll records, a list of all existing payroll results is displayed. The list is structured by personnel number and period.
  16. Select the payroll record you want to check.
  17. Select Choose. If you set the parameter Choose individual tables, an overview is displayed of all internal payroll tables in which payroll results are stored.
  18. Select the table whose contents you want to check.
  19. Select Choose.

Result

The contents of the required table are displayed.

If you want to return to the list of payroll records, use the function key List payroll results.