Setting the Release Payroll Status for Y.E.A. with Monthly Payroll

Prerequisites

A Year-End-Adjustment with monthly payroll run cannot be performed until the payroll has been released. Personnel numbers are always released for payroll accounting by one or more payroll accounting areas. Releasing a payroll accounting area prevents changes relating either to the past or present from being made to master data and time data which is relevant to payroll accounting and pertains to the released payroll accounting area. Master data changes that affect the future are still allowed. This ensures that the payroll program takes account of all changes made to data that is relevant to payroll accounting.

Procedure

  1. Select Human resources ® Payroll. You see the payroll options screen.
  2. You must specify the personnel country grouping and payroll accounting area for which the simulated payroll run will be performed.

  3. Specify the personnel country grouping and payroll accounting area. You can preset the personnel country grouping and payroll accounting area when entering your user parameters, in which case you are no longer required to specify the personnel country grouping.
  4. Select Payroll ® Release payroll. If you want to execute a payroll run for more than one payroll accounting area all at the same time, you must release each payroll accounting area individually.

Result

The payroll area is released.

If you want to release more payroll accounting areas, please proceed as follows:

  1. Select Tools ® Set modifiers ® Payroll area.
  2. Specify the payroll accounting area.
  3. Select Payroll ® Release payroll.

Releasing the payroll accounting area causes the payroll control record to lock all of the personnel numbers belonging to that area. This prevents changes relating to either the past or present from being made to master data and time data until after the payroll has finished running. Changes that affect the future are still allowed.