Creating file for Y.E.A. with Monthly Payroll Transfers

Prerequisites

This section explains the activities which you must carry out to create a file for transferring remuneration. As a prerequisite, you must have already executed a Year-End-Adjustment with monthly payroll run.

Procedure

  1. Select Year-end adj ® Bank Transfer ® Pre program DME.
  2. Specify the payroll accounting area, period and year in the fields Pay period (payroll area/PP/YYYY).
  3. At this point, the payroll accounting area is only used to determine the period, not to select personnel numbers. The system provides default values taken from the payroll control record which you can, of course, overwrite.

  4. Specify an individual personnel number or range of personnel numbers in the field Personnel number.
  5. Specify an individual payroll area or range of payroll areas in the field Payroll accounting area.
  6. If you use both the Personnel number and the Payroll accounting area fields, only the employees that match the values in both fields are selected. Enhanced selection options are available for the fields Personnel number and Payroll accounting area. Please see the description of the standard selection screen.

  7. Specify the transfer type in the field SYUBETU code. If you want to display a list of possible entries, press F1. For the Year-End-Adjustment payroll, this value id preset to 11.
  8. Specify the wage types you want to transfer during this payment run in the field Wage type. If you do not make an entry in this field, all of the wage types pertaining to all of the selected employees are transferred.
  9. If you want to perform more than one payment run in a single payroll period, you can specify the wage types you want to transfer in the first payment run. The remaining wage types can be transferred in subsequent payment runs. You must always set the parameter Set flag for transfers to prevent a single wage type from being transferred several times.

  10. Set the parameter Test. Setting this parameter stops the transfer file being created. Instead, a list is created of all data selected for the transfer. You can then use this list to ensure that the selected transfer data is correct.
  11. Set the parameter Set flag for transfers if necessary.
  12. Setting this parameter prevents the wage type amount from being overwritten and transferred several times when the payment run is repeated. Instead, the difference is calculated for the wage type in question when the payment run is re-executed.

  13. Select Program ® Execute.
  14. Use the log to check that the transfer data is complete and correct. Make corrections where necessary.
  15. Delete the flag for the parameter Test and start the report again (please refer to 9).
  16. A log is displayed once the report has finished running. The program run date and an identification feature appear beneath the log header. Please make a note of them both. The parameters Run date and Identification feature are queried in the work step Creating transfer medium.

  17. Now create your transfer mediums.

Result

The file for transfer is created.

If you set the parameter Set flag for transfers for the payment run that needs to be repeated, you must enter the date and time of the payment run you want to repeat in the fields Date/time of repeat run. This ensures that data records already flagged as transferred are re-selected. If a payment run is repeated after the program was canceled, you must still fill the fields Date/time of repeat run to identify the payment run that needs to be repeated. The field Flagged records only must not be marked. If the program is canceled, this ensures that records are selected for the repeat run which coincide with the specified date and time as well as records for which no transfer time has been stored.

See also:

Creating Transfer Medium for Y.E.A.