Creating a File for Retirement Liquidation Transfers for the Next Period
You have executed a retirement liquidation for the next period run.
In the field Pay period (payroll area/PP/YYYY), enter the following information:
– Payroll accounting area
At this point, the payroll accounting area is used only to determine the period, not to select personnel numbers. The system provides default values taken from the payroll control record. You can overwrite these default values.
If you make an entry in both the Personnel number and the Payroll accounting area fields, only the employees that match the values in both fields are selected. Enhanced selection options are available for the fields Personnel number and Payroll accounting area. See the description of the standard selection screen.
For the retirement liquidation for the next period, this value is preset to 21.
– The first and second field are not used in retirement liquidation, and are normally preset, when retirement liquidation for next period is selected from the retirement liquidation menu.
– In the third field (Payment day), enter the payment day
If you do not make an entry in this field, all of the wage types for all of the selected employees are transferred.
If you want to perform more than one payment run in a single payroll period, you can specify the wage types you want to transfer in the first payment run. You can transfer the remaining wage types in subsequent payment runs.
You must always set the parameter Set flag for transfers to prevent a single wage type from being transferred several times.
The transfer file is not created. Instead, a list is created of all data selected for the transfer. You can then use this list to ensure that the selected transfer data is correct.
This means that the wage type amount cannot be overwritten or transferred several times when the payment run is repeated. Instead, the difference is calculated for the wage type in question when the payment run is repeated.
When the report has finished running, a log is displayed. The program run date and an identification feature are displayed beneath the log header. Make a note of them both.The parameters Run date and Identification feature are queried in the work step Creating transfer medium.
The file for transfer is created.
If you set the parameter Set flag for transfers, for the payment run that needs to be repeated then, in the fields Date/time of repeat run, you must enter the date and time of the payment run you want to repeat. This ensures that data records already flagged as transferred are reselected.
If a payment run is repeated after the program is canceled, you must nevertheless make an entry in the field Date/time of repeat run to identify the payment run that is to be repeated.
Do not select the field Flagged records only. If the program is canceled, this ensures that records are selected for the repeat run which coincide with the specified date and time, as well as records for which no transfer time has been stored.
Creating Transfer Medium for Retirement Liquidation for Next Period