Creating a File for Retirement Liquidation Transfers for the Next Period

Prerequisites

You have executed a retirement liquidation for the next period run.

Procedure

  1. Select Retire. liquidation ® Bank Transfer ® Pre program DME.
  2. In the field Pay period (payroll area/PP/YYYY), enter the following information:

    – Payroll accounting area

    – Period

    – Year

    At this point, the payroll accounting area is used only to determine the period, not to select personnel numbers. The system provides default values taken from the payroll control record. You can overwrite these default values.

  3. In the field Personnel number, enter an individual personnel number or range of personnel numbers.
  4. In the field Payroll accounting area, enter an individual payroll area or range of payroll areas.
  5. If you make an entry in both the Personnel number and the Payroll accounting area fields, only the employees that match the values in both fields are selected. Enhanced selection options are available for the fields Personnel number and Payroll accounting area. See the description of the standard selection screen.

  6. In the field SYUBETU code, enter the transfer type. If you want to display a list of possible entries, choose F1.
  7. For the retirement liquidation for the next period, this value is preset to 21.

  8. Field Special Run should be used only with Off-Cycle payroll accounting.
  9. – The first and second field are not used in retirement liquidation, and are normally preset, when retirement liquidation for next period is selected from the retirement liquidation menu.

    – In the third field (Payment day), enter the payment day

  10. In the field Wage type, enter the wage types that you want to transfer during this payment run.
  11. If you do not make an entry in this field, all of the wage types for all of the selected employees are transferred.

    If you want to perform more than one payment run in a single payroll period, you can specify the wage types you want to transfer in the first payment run. You can transfer the remaining wage types in subsequent payment runs.

    You must always set the parameter Set flag for transfers to prevent a single wage type from being transferred several times.

  12. Set the parameter Test.
  13. The transfer file is not created. Instead, a list is created of all data selected for the transfer. You can then use this list to ensure that the selected transfer data is correct.

  14. If necessary, set the parameter Set flag for transfers.
  15. This means that the wage type amount cannot be overwritten or transferred several times when the payment run is repeated. Instead, the difference is calculated for the wage type in question when the payment run is repeated.

  16. Select Program ® Execute.
  17. Use the log to check that the transfer data is complete and correct. Make corrections where necessary.
  18. Delete the flag for the parameter Test and select Program ® Execute.
  19. When the report has finished running, a log is displayed. The program run date and an identification feature are displayed beneath the log header. Make a note of them both.The parameters Run date and Identification feature are queried in the work step Creating transfer medium.

  20. Create your transfer mediums.

Result

The file for transfer is created.

If you set the parameter Set flag for transfers, for the payment run that needs to be repeated then, in the fields Date/time of repeat run, you must enter the date and time of the payment run you want to repeat. This ensures that data records already flagged as transferred are reselected.

If a payment run is repeated after the program is canceled, you must nevertheless make an entry in the field Date/time of repeat run to identify the payment run that is to be repeated.

Do not select the field Flagged records only. If the program is canceled, this ensures that records are selected for the repeat run which coincide with the specified date and time, as well as records for which no transfer time has been stored.

See also:

Creating Transfer Medium for Retirement Liquidation for Next Period