Creating Tax Statements for Y.E.A. on a Data File

Procedure

  1. Select Reporting ® Year-end adj. ® Tax statement ® Create data carrier.
  2. Specify the payroll accounting area in the field Payroll area of the block Payroll period. The system fills this field with the default value taken from the payroll control record and determines the current payroll period of the payroll area, not the personnel numbers in the payroll area. You can overwrite the default value and select another payroll period in the field Other period.
  3. Specify an individual personnel number or range of personnel numbers in the field Personnel number.
  4. Specify an individual payroll area or range of payroll areas in the field Payroll accounting area.
  5. If you use both the Personnel number and the Payroll accounting area fields, only the employees that match the values in both fields are selected.

  6. Mark Employee with normal Y.E.A. in the block Employee selection.
  7. Mark Tax statement by data medium in the block Output selection.
  8. Check the box Create output file in the block Parameters for output in TemSe if the data should be output directly during the program run without checking the data on the output screen first.
  9. If you do not check this box, you will have the possibility to output the data to a file from the output screen.

  10. Specify an Object number if the default value proposed by the system is not convenient for you to use.
  11. The object number will be used in the TemSe object name (TemSe = temporary sequential object) which identifies the data file in the TemSe database. The object name will consist of the string HR_CEADJ1_ and the 8-digit object number. It will be displayed on the selection screen below Name of work file after pushing the Enter key.

  12. If necessary, specify an event type or range of event types for hiring in the field Event type for hiring.
  13. Select Program ® Execute.
  14. Result

    A detailed list of the output data to each employee’s tax statement on the data file will be displayed on the output screen. The list is sorted by the Branch Office for Income Tax to which the employees belong. If you executed the program with the check box Create output file on the selection screen marked, these data have already been output to the data file in the TemSe database.

    Tax statements for

    – Non-residents

    – Disaster victims

    – Retirees

    – Employees not targeted for Y.E.A.

    have not been included in the data file. For these groups of employees printed tax statements have to be submitted to the income tax office. Please refer to step 14 for a description on how to create printed tax statements for these employees.

    The branch office for income tax is identified by the Income Tax Modifier set up in the Customizing system. Please refer to the IMG for more detailed information.

  15. Check the data in the output list. If necessary print the list.
  16. Push TemSe summary. You will see a summary of the output data to the tax statements per Branch Office for Income Tax. Check the data and print the list if necessary. The data can be used as a basis for posting to the Summary List of Withholding at Source Statements.
  17. When the data in the lists are not complete or incorrect, please correct the settings in the master data, the IMG or in the payroll data and recreate the tax statements by running the program once again. If data have already been output to the TemSe you are free to use the same object number (please refer to 8) on the selection screen as in the first run, as the data file will be overwritten in this case.

  18. Push TemSe output if the data file was not output to the TemSe database during the program run directly (i. e. the check box Create output file on the selection screen of the program was not marked). The data file is created.
  19. The same restrictions for the groups of employees recorded as described in 10 also hold for the data file created here. Please refer to step 14.

  20. Push Excluded employees to create printed tax statements for employees that have to submit a tax statement to the income tax office but whose statements have not been recorded on the data file (please refer to ‘Result’ in step 10.). Please use a two-fold form to print the statements on, as one copy is to be handed to the employee.
  21. The statements will be sorted by the Branch Office for Income Tax the Employee belongs to.

  22. Return to the previous screen (e.g. by pushing F3.)
  23. Push Employee copy to create printed copies of tax statements for

The statements will be sorted by the Branch Office for Income Tax the Employee belongs to and are intended for handing over to the employees.

Result

To create copies of tax statements (Pay Slips) to be submitted to the local tax offices, please refer to the step Creating Tax Statement for Y.E.A. on Printed Forms.

To copy the data file in the TemSe database to a data medium please refer to the step Copying Tax Statement on a Data File to a Data Medium