Creating Reporting Data for Y.E.A.

Procedure

  1. Select Subsequent activities ® Annual ® Reporting ® Prepare reporting.
  2. Specify the payroll accounting area and the period in the block Payroll Period.
  3. In the block Selection, make an entry in the field Personnel number or the field Payroll area by specifying an individual value or a range of values.
  4. Specify the name of the schema with which you want to carry out the payroll run in the field Schema.
  5. The system provides you with the appropriate, country-specific schema as a default. You are not usually required to make an entry in this field yourself.

  6. In the field Forced retroactive accounting as of, enter a date for the retroactive accounting run which you would like to trigger and which is not recognized automatically by the system.
  7. Ensure that a flag has not been set for the indicator Test run (no update).
  8. The indicator Test run ensures that the results of the reporting run are not saved. It must not be flagged for a live payroll run

  9. If necessary, set a flag for the indicator Store generated schema?.
  10. If necessary, set flags for the indicators Display log, Sorted output of tables, and Log times.
  11. Set a flag for the indicator Unconditional interrupt or User-specific interrupt or Switch off interrupt.
  12. The above indicators are for the function / operation Break, which can be specified in a country-specific payroll schema or subschema and which causes schema processing to be interrupted.

    The indicator Unconditional interrupt ensures that the function / operation Break always causes an interruption to occur.

    The indicator User-specific interrupt ensures that the function Break causes an interruption to occur depending on the ABAP/4 prefix. The ABAP/4 prefix is a part of your user parameters within SAP administration and can be specified as a parameter in addition to the function / operation Break. If you set a flag for the indicator User-specific interrupt, the Break is only effective if the ABAP/4 prefix in your user values matches the prefix specified as a parameter for the function / operation Break. If they do not match, no interruption occurs.

    The indicator Switch off interrupt ensures that the function / operation Break is ignored.

  13. If necessary, set a flag for the indicator Activate revision. Refer to the F1 help docu for more detailed information.
  14. The block Parameters for remuneration statement contains a series of default values suggested by the system. You can, of course, overwrite these default values. However, you are not usually required to make any entries yourself.

  15. If necessary, set a flag for the indicator Print superlines.
  16. Superlines are lines in which values for more than one wage type are printed. The determining factor is whether or not a wage type has been encoded with column type 1 in the view Form-Related Control of Wage Types (V_T512E).

    If a flag has been set for the indicator, a superline is only printed if it contains a wage type with column type 1.
    If a flag has not been set for the indicator, all superlines are printed.

  17. If necessary, set a flag for the indicator Display print selection screen. If a flag has been set for the indicator, a print selection screen is displayed in which you can set print parameters before the payroll log is printed.
  18. Select Program ® Execute or alternatively Program ® Execute + print. A log is displayed when the payroll run is complete.
  19. Use the log to check that all personnel numbers were selected and evaluated. If necessary, make corrections and run the report again.

The System creates a temporary file containing reporting data on social insurance to be transferred to Accounting. The file is stored under HR_CALC together with the payroll accounting area, a sequential number, your user name and the date and time of the program run. The file is then accessed when social insurance contribution statements are created and when the transfer to Accounting takes place.