Archiving Transaction Figures (FI)
To archive transaction figures from customer, vendor, and G/L accounts:
The system displays the Archive Management: Create Archive Files screen.
– Company codes
Enter the relevant company codes here.
– Fiscal year
Enter the fiscal year up to and including which documents should be archived.
– Customer, vendor, G/L account transaction figures
If you select any or all of these fields, then the system archives the transaction figures for these accounts. In the case of G/L accounts, planning data is also archived.
– Only G/L account planning data
If you activate this field, the system only archives the planning transaction figures of G/L accounts. Actual data remains in the system (is not archived).
– Test run
If archiving is started in test mode, the archive run is only simulated. The system neither writes data to archive files nor deletes data from the database.
– Detail log
The detail log records information on each archived object.
The system asks you whether or not you want to save your values. Choose Yes to save your data.
The system then displays the ABAP/4: Save Attributes of Variant (variant name) screen in which you must enter a description for your variants.
Choose Back to return to the Archive Management: Create Archive Files screen.
You can archive transaction figures during the normal course of business, but you must ensure that, for the fiscal years you have selected, there are no open periods in the company codes to be archived.
Choose ® Job overview to display the status of the jobs you created.
For more information on maintaining variants, access the R/3 library and choose Working with R/3 ® Getting Started with R/3.